MINUTES OF MEETING EAST HOMESTEAD
COMMUNITY DEVELOPMENT DISTRICT

A regular meeting of the Board of Supervisors of the East Homestead Community
Development District was held Friday, December 13, 2019 at 9:00 a.m. at the Oasis Community Clubhouse, 171 NE 30 Road, Homestead, FL 33033

Present and constituting a quorum were:

Susan Genther Laurie Weil Stephen Walker Raymond Harris Saens Dorcely

Chairman
Vice Chairman Assistant Secretary Assistant  Secretary Assistant Secretary

Also present were:

Vanessa Steinerts Luis Hernandez George Graupera
Alexandra (Alex) Garcia Al Torres

District Counsel (by phone/in person) District Manager
District Engineer
NFC Amenity Management Resident

Segment I:
FIRST ORDER OF BUSINESS

Roll

Call

and

Pledge

of

Allegiance
stated we have a quorum, and the Pledge

Mr. Hernandez called the roll and

of

Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS

Audience

Comments	- As	per

District's rules, each speaker has 3 minutes to provide comments
Mr. Hernandez: The first item that we have is audience comments, so Al, you seem to be the only audience that we currently have, is there any particular issues or matters that you would like to address to the Board?
Mr. Torres: No, nothing at this time.

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Mr. Hernandez: Thank you very much for that. The part that I do want to indicate not only for the record but for any one, and for those who become involved with the District, if a person cannot physically attend the meeting, they can send any type of means of communication in writing or messaging and it will be read for the Board's consideration. So, I don't want anyone to feel that their voice is not being heard just because for any reason they cannot make it to the meeting, we make our best attempt to not only let the Board know what is being said, or despite what is being said. So, they could be speaking against me personally or whoever, but it will be read the same way
that it is passed on.

THIRD ORDER OF BUSINESS

Ratification Easement

of

Grant

of

Mr. Hernandez: With that being said, the next item we have is ratification of the grant of easement and it's mainly when you have a ratification, it's for the purpose of having the full recorded document being part of today's meeting of the grant of easement that has been done as part of Portovita. Kingman Lennar, LLC has transferred some property to the COD, the District has already executed it, and that document was executed by Kingman and it has already been recorded. So, at this time by ratifying  it, the Board acknowledges the fact that those easements were passed on to the District and at the same time, those documents become part of today's meeting.
Mr. Harris: Are those drainage easements? Mr. Hernandez: George do you know that?
Mr. Graupera:  Yes, they are, you have pipes going from the roadway into the
lake, so you need a drainage easement just in between the properties.

Mr. Harris:

In case you  need  to  access  them  for  whatever  reason,  for

maintenance purposes.
Mr. Graupera: Yes, right.

Ms. Genther:

I do  have a question  though  about  the  little turnover  and

whatever you described.

On the road that's on the west side of Portovita that is

perpendicular to Mowry, it's near the school.
Mr. Hernandez: Mowry Drive.

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Ms. Genther: Yes, Mowry but perpendicular to Mowry, there's a whole line of oak trees that are planted in the swale between the road and the sidewalk, and it looks like many of them are dead or dying and I don't know if they are going to be CDD's responsibility or City of Homestead responsibility.
Mr. Hernandez: City of Homestead. Ms. Genther: Ok.·
Mr. Hernandez:	Anything from the sidewalk towards the road belongs to the
city.
Ms. Genther: Ok.
Mr. Hernandez: And just to refresh everybody's memory, when we first, and we meaning the COD, started revising the agreement • with · BrightView, it was of the

original understanding that the swale was going to belong to the
started to move forward, because the numbers that initially had District for Lennar didn't match what we had in the actual contract.

District, but as we
been given to the I went back, I had

a meeting with Lennar, and the construction department from Lennar, and that swale

belongs and is part of what is going to be transferred to the city.

It's going to be

maintained by BrightView, but it's part of the contract BrightView has with the City of Homestead. So, none of those trees belong to the District. There have been some concern from the city, just for you to know, and right now there are conversations with the company who installed them and I know that some of them have been replaced and others came back, and out of the stress that they suffered from being replanted, they came back and they have no issues.
Ms. Genther: Ok, good, thank you.
Mr. Hernandez:	So, that has nothing to do with this easement, does anyone have any other questions?
Mr. Harris: No sir.

Mr. Hernandez:

It would be appropriate then at this time to have a motion

ratifying the grant of easement that has been given to the District.

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On MOTION by Mr. Walker seconded by Ms. Genther with all in favor, ratifying the Grant of Easement was approved.

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Mr. Hernandez: With that being said, let's move on to the workshop.

Segment II: Workshop  Section
(At this point the Board went into the workshop section to discuss the following items)

A.
B.
C.

Consideration of the Minutes of the November 8, 2019 Meeting Discussion on Club Rules
Updates on Status of Any Projects and Workshop Items

Segment Ill:
FOURTH ORDER OF BUSINESS

Authorization

or	Approvals

Requiring Items Workshop

Board

Action

for

Discussed

During

Approval of the Minutes of the November 8, 2019 Meeting
Any Other Approvals
Mr. Hernandez:  Coming back to the regular meeting, the first item that we need
to present to the Board for consideration will be the minutes for November 8, 2019 meeting with the suggested changes to be made to pages, 3, 9, 25, and 26.

Mr. Hernandez: The other part that needs to be said, and I wanted it to be on the record is that it has been discussed to allow the rental of the main room for any potential purposes of parties after the end of January, so people are aware of that taking place and that's all I have for the notes requiring action from the Board from the workshop
section.

FIFTH ORDER OF BUSINESS

Staff Reports

Mr. Hernandez: With that being said, we can move on to staff reports, Vanessa?

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On MOTION by Ms. Genther seconded by Mr. Harris with all in favor, the Minutes of the November 8, 2019 Meeting with the suggested changes as discussed in the workshop were approved.

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A.

Attorney

Ms. Steinerts: I don't have any report but I just wanted to make sure that the rule changes require the notices to be published for the public hearing, are you going to address that later, or do you want me to address it?
Mr. Hernandez: It was authorized at the last meeting, and all the advertising has already been placed.
Ms. Steinerts: Excellent, ok. I have nothing to report.

8.

Engineer

Mr. Hernandez: With that being said, George? Mr. Graupera: I have nothing to report.
Mr. Hernandez: Ok.

Club Manager
Monthly Report
Ratification of Termination Letter with Preventative Maintenance Service Agreement with The Fitness Solution, Inc.
Consideration of Gym Equipment Preventative Maintenance Services Agreement with Fitness Equipment Technical Support & Services, LLC
Mr. Hernandez:  Since the club manager is out of the room, let's move on to the
field manager in the meantime.

D.	Field Manager - Monthly Report

Mr. Hernandez:

People were saying they were having issues in regard to the

field manager and you will find that in section D. By the way I'm extremely happy and I wanted to express to the Board that Chris has been doing an awesome job. The District Board lets us know what is taking place, and there are many moving items but the good thing is he's keeping us posted as to what is taking place. One of the items, a big concern for the COD is that an  underground company came and  has been doing installations throughout District easements, but the only good part to report is that as the District has approached them on that, they're willing to at least act accordingly to restore the area that they have damaged. The part that hasn't been included, the part that we are addressing them with is that they also damaged the irrigation system and we are
charging them for whatever the cost is.  So, as we continue to solve this, I will continue

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December 13, 2019

to keep the Board posted and informed but I believe that if you have an opportunity to go to it, Chris has presented to us everything that occurred in the last month.
Ms. Genther: I would just like to say from observing, the company does seem to be pretty responsible about actually getting things back to where they had been. Another thing they did was put big ruts in our grass, in the sod and stuff, and they seemed to be doing a pretty good job of taking care of that.
Mr. Harris: That's unavoidable unfortunately because of the type of equipment they use also.
Ms. Genther: Yes, but I'm just saying at least the/ do seem to be responsible about fixing things.
Ms. Weil: I'm sorry, I did want to bring something up, on the ponding on Pacific by 152nd, between 152nd and Aruba, that was stagnant yesterday after the rain, is that gone? Did that drain?
Mr. Hernandez: The water is gone, the part the District was reported through one of the Supervisors is that the inlet for that particular section was being covered with debris, and BrightView, if they have not done it, because I have noticed in these pictures, they have been notified and they have the staff coming to fix that sometime soon.  The part that the District is trying to do is it appears that it's some debris that is
holding the water from going through the pipe, so they can probably come and fix it

quickly and that's  a temporary  solution.

In the  meantime,  I'm working  to get the

company that is going to be giving us prices for a least these 5 subdivisions nd will be giving an inspection to that particular pipe to make sure that it's clean.
Ms. Weil: Ok, thank you.
Mr. Harris:	Do you want to mention at this point about the accident or do you want to wait?
Mr. Hernandez: That's perfectly fine with me, if you want to mention it.

Mr. Harris:

On December 5th at approximately  9: 15 a.m. a young lady lost

control of her car going through the traffic circle here at the clubhouse and took out the light pole that fortunately stopped her from going into the lake. She was not injured I was  told  but  has  conceded  in the  accident  report  from  the  police that Alex  had
mentiond to us that she admitted that she was speeding and lost control of her car, so

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she was a lucky person. I don't know how fast you had to be going to take out a concrete light pole in a little car. I informed Luis of it because I just happened to be coming into the community and he followed up and got the thing roped off and got the electricity turned off and everything else as a result of the accident, and we're now dealing with getting it replaced. I don't know if there was a banner on that pole but if there was, I suspect it's like out on the expressway because of the force at which she hit that pole.  So, the whole incident was taken care of very quickly as a result of things but it just begs the question again, as we've talked about it, I know we have police in here all the time periodically checking for speeding but the speeding continues. Last night I heard squealing tires going around the curves at Mediterranean between my house in Antillean and Martinique.
Mr. Walker:  Laurie, we still have the police patrol on a varying schedule? Ms. Weil: Yes.
Ms. Genther:  But I noticed in the financials that we were paying for one time.
Mr. Hernandez: We pay them when they're available so sometimes we try to schedule it if they don't have an off duty officer at that particular time.  Now the part that I want to take advantage of the statement that is being said, I do want to encourage, and I do appreciate all the communication that Supervisors have with my company but I want to encourage you to continue having them as close as you can to pass that information on to. Let me explain myself, the incident took place before noon, by noon we already had the vendor making sure that any potential hazardous conditions due to the incident was being checked.
Mr. Walker: Due to Ray's communication.
Mr. Hernandez: Yes. For instance, the police came, the fire department came, no one disconnected the light pole, so it was still wired. It wasn't because of the vendor, they came, they removed it, they disconnected, they probably capped it so that no hazardous condition was going to be left. No further action has been taken because initially the city was claiming they were going to come and replace a light pole, even though I personally know that typically they don't do that but, giving them the benefit of the doubt, it wasn't until this morning that they called back and said, oh no that belongs
to the HOA they're claiming, but now I know that we need to go back as we have done

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in the past. The District has already contacted the police, we have a copy of the report. We will be going through the insurance company to get whatever the cost for the District is, replenish and repay, and those are two separate issues, luckily the District does not intend to receive the funds to be able to go ahead and solve the matter. Unfortunately, that is not a regular pole, it needs to be ordered, the arm that it has for the lamp cover is a special order, so we are already in the process of getting all that requested, so it's not going to be done overnight but at least anything that was a concern for the community has already been taken care of so please keep us posted of anything.
Mr. Harris: Then I have a compliment for BrightView, at the entrance of Antillean we finally have Christmas lights and they put plugs on the side of the monument that were not covered so that they were just plugged into a socket like you would have in your house. So, when the sprinkler system went on, it would hit the plugs and it would short out or the ground fault breaker would trip because it would short it out. Well, someone mysteriously broke the head off the sprinkler that they thought was hitting that thing. I reported it as a problem and BrightView came within the next day and they fixed it, and on Saturday they had the sprinkler system on, and so I adjusted the sprinkler nozzle over just about 2" so it was spraying the plants instead of the monument and we've had 2" of rain which I recorded yesterday, and the sprinklers have run ever since and the lights are on. Also, there are covers for the underground irrigation system, those green covers that have been dislodged for whatever reason, broken, I had them mark one, they came and fixed it two days later and they're going through the community to address that issue so that it is not a hazard for people.
Mr. Walker: Who do you call for that, Jose?
Mr. Harris: I talked to Jose yesterday about that.
Mr. Hernandez: But when you have an issue call Christopher, and you have on the report his cell phone number and his email, let him know. Part of what we're trying to do is to have an efficient conversation with the vendor. If we have too many people giving directions, nothing is going to happen, so by minimizing and having a few individuals giving particular directions, it's helping us a lot.
Ms. Genther: Well, remember too we kind of designated  Ray to be the goto
person to contact Jose for community type stuff with BrightView.

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Ms. Weil: Yes.
Mr. Harris: We met yesterday afternoon for an hour, just to go over the things that you saw and mentioned to him about that, and as I said, I had praise for BrightView because they responded very quickly.
Ms. Weil: I have two questions, one, you said regarding the accident with the light pole, that you were going through the insurance, are you going through our insurance or her insurance?
Mr. Hernandez: Typically, what we do is we obtain the prices of what would be the cost, normally and typically we just go to the insurance of the car owner, it's easier and faster.
Ms. Weil: Ok, yes.
Mr. Hernandez: And it eliminates a lot of problems. In this particular case, if they were not to be responsive, most likely what I'm going to do is go through the District insurance because all the District would have to do is pay the co-pay, and then our insurance will be going after that insurance company, but since nothing has been done, let me just deal with the specifics and I will keep the Board posted.
Ms. Weil: Right and hopefully she was insured. Then my second question is, regarding all the little ground covers.
Mr. Harris: Underground irrigation system covers.
Ms. Weil: Well, all of it, some have wiring and covers. Mr. Hernandez: Yes, the caps.
Mr. Harris: Right, underground utility covers.
Ms. Weil: Ok, yes, the green caps. Those are always being dislodged, always being broken, and they're hard to find because you don't necessarily know exactly where they are, so unless somebody is walking the community, you don't see them, which to your point is also a hazard. Is there, I know it's not aesthetically perfect but is there a way to have them bright orange, or yellow, or something like that which stands out more so that if one is cracked or dislodged or whatever, it's more easily noticed?
Mr. Hernandez: The approach that I have been giving to that issue is, approached the vendor, and it was one that was discussed yesterday.  There is a new
cover that has some screws that is built into where the actual manhole is made and it

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has some tied in screws that even if a vehicle drives over it, and the one that typically damages that is the mowing vehicles, the ones who go with the mower, they just hit it and then at the time they hit it, if they hit in the wrong place, it removes them.
Ms. Weil: Or the golf carts.
Mr. Hernandez: This one, I've been told, it's being built so that a mower can go over it and it's not going to damage it. How much that is going to cost, I haven't been given that information yet, but the part that we're working with BrightView is, give me the cost of how much it will be, and then we'll just go ahead and start working and switching out the ones we have towards the ones that will not be removed, as easy as the ones
that we have.

Ms. Weil:

Right, because I think there's got to be some way to more easily

protect it and more easily notice when there is damage.
Mr. Hernandez: The ones that you currently have, has like a good 1O" and it's plastic, and we were told but I haven't seen what the new one is, the only part that we were being told by Jose is, there is a new one that will be safer and it will be strong enough that it's not going to fall apart, and that's what we're waiting on to get the cost. So, the District is working towards fixing that concern, in the meantime, we are taking all the necessary steps to ensure that no one damages or is hurt because of those missing pieces. Yes ma'am?
Ms. Genther: The light pole, could the existing one that has been sheared off, can_ we get that removed in a kind of timely manner even though we don't have the replacement yet?
Mr. Hernandez: We are just pending to hear back from the city before touching it. Ms. Genther: Ok.
Mr. Hernandez: And now that we got the answer today, at the latest by the end of the month it will be gone.
Ms. Genther: Ok.
Mr. Harris: Is there glass all over the place?
Mr. Hernandez: The glass has already been taken away. Mr. Harris: Ok.
Ms. Genther: I have other things on the field manager's report.

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Mr. Hernandez: Please.
Ms. Genther:  Ok, I'm kind of not satisfied, it's not that I'm not happy, but I'm not satisfied with the fertilization report that's in there that's on page 4, it's just very vague. would like more specificity.
Mr. Hernandez: Ok.
Ms. Genther: Then also I want to report that we have mosaic virus again, and Rusty is trying, and there was a conference call with Rusty and Dennis and Chris on Tuesday that I happened to arrive while they were talking, Rusty is trying  a new treatment that won't kill the virus but it should mitigate it hopefully, so he's giving that a try, but he's only identified about 2 places in the community, but if you drive through slowly, you'll see it all through our community. So, I'm just letting everyone know, and in fact I asked, I don't know but I think it's in the little notes that we made on Tuesday, but I just want everyone to know that I asked what would it cost, what would be the deal, and about painting the sod and I don't know if painting it would, and in fact what Rusty is trying as far as the mosaic virus. Anyway, we're starting to get that kind of yellowed splotches of it, and this was not a professional assessment in the measurements that we're taking or anything, but Dennis is estimating that we've got it in at least 60% of our community, so it's throughout, and if you drive slowly you can see it. We also have another type of fungus but it's easily treatable, and you'll see like this brown kind of circle thing that will show up, anyway, I just wanted to let you know that. I also wanted to report that finally, not through any fault of our own, or BrightView, it had to do with the HOA, but there is finally a tree in the Belize entrance, it's a silvester palm, it's looks like a pretty one, we don't know, they haven't opened it up yet. They have to leave it in for a little while, but that thing had to be hand dug, the hole had to be hand dug because of all the water around it.
Mr. Harris: They did it yesterday.
Ms. Genther: Yes, but I did want to report that there is finally a tree there, and so that's nice. Also, we have residents who are going through our community in golf carts, and apparently the new thing now is, just soup up your golf cart, it used to be the low riders, now it's golf carts,  and they're  having  races and things  like that,  and they
congregate supposedly, they congregate at 147th and the city road by the canal, North

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Canal Drive, and they'll have like a whole congregation over there, and then they'll start sitting around. The point is, if it's pertinent and relevant to the COD because they're driving along our sidewalks, and if we're lucky on the other hand they are missing the sidewalk, and they'll go the whole length of a sidewalk and they're starting to destroy the grass and it's going to become a problem if they keep doing it and I have no idea what
the answer would be, what the solution would be.

(At  this  point   several  people	were  talking  at  one  time,  and  no   one conversation could be heard)

Mr. Walker: Susie, can I go back to a comment of yours which is with regard to who you called?
Ms. Genther: Sugarcane Jose Environmentalists.
Mr. Walker: Ok, I think that of all the matters we've discussed today that one has the potential for a huge economic cost to the District, and my point is this, I think if I were the squeaky wheel I think we need to make it super squeaky wheel with BrightView, I'm not saying there is anything.
Ms. Genther: Well, it's actually not BrightView, that would be Rusty.
Mr. Walker: Ok Rusty then, in any event we want to just have a birdy focus on that because 60% of our community, down the road whereas that leads to a cost and appearance so it's something that we really need to focus on.
Mr. Hernandez: Let me bring you back to the realty, mosaic virus is nothing new, it's started a year and a half ago, that's number one. Number two is that, as of yet there is no way to cure that. The only way for you is to replace the sod with a different type of sod.
Mr. Walker: Or possibly mitigate it.
Mr. Hernandez: That is not going to cure it. The problem that you're going to have is mosaic virus will be evident when you have the cold fronts coming, when the weather goes down is when you see it. Two months ago the area where they have been successful in treating and hopefully getting a result to the virus was on the west coast, and Rusty, the person who assists the District with fertilization and pest control
happened to be involved in what is being done on the west coast.  They started in May

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of this year and two months ago we started the process in this community to see if it
works, nothing had been done on the east coast as of yet.  Following and seeing what is
I
being done is the Florida State University but as of yet they have not provided comments as to if that works or not. Part of what gets to be done entails with in the amount of water that needs to be given, and what is done when the cold fronts are coming or not, that's the only part that I've been involved in. So, as of yet everybody knows the urgency and importance of the item that needs to be dealt with. The problem that we have is that since there is no solution at this point there will be only two actions to take, one, mitigate it by painting it and try to continue to deal with the virus.
Ms. Genther: And then contain it I think was also his intent.
Mr. Hernandez: Right, his intent, or the other solution that would be extremely pricey is to go and remove the sod, and replace it with a different type of sod.
Mr. Walker: That isn't susceptible.
Mr. Hernandez: And the problem that you have is the only sod that hasn't been affected by the mosaic virus is the sod that people do not like, it's the one that looks kind of weedy type of grass, so that's the reason that none of that has been done. The part that needs to be said is that, it is not only East Homestead the ones that are suffering, they have it in the Keys, they have it in Doral, so it is affecting several areas and we
continue to work with our vendors to mitigate and resolve the best we can.

(At  this  point   several  people	were  talking  at  one   time,  and  no   one conversation could be heard)

Mr. Hernandez: The problem that we have with the vendor, and part of what we're doing is, one item is when you put it in writing and the other is what actually is done, so part of what we're doing is checking to make sure that what is writing is being done. What we have as a procedure, the District was divided into 3 different areas, all the COD areas were divided into 3 sections, and before they go from one section to the next, they need to clean with bleach and a special chemical all the equipment so that if
anything goes into that particular area it isn't moved to the next one.

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(At  this  point   several  people	were  talking  at  one  time,  and  no  one conversation could be heard)

Ms. Genther: Although I will say, according to and this is Vince, and I rely on Vince because he does do a lot of research on these different things, and he's not an expert in this virus but, he's kind of up on the latest information about it. Anyway, he's saying that the virus and I know Luis isn't going to like hearing this, but that the virus doesn't actually spread that way, it's actually like in the cell structure of the plants and it's not spread like that, whereas the other funguses can be. He was even saying if a dog walks through an area that has the fungus and keeps walking he can spread the fungus further, but the virus doesn't spread that way, but I don't know, and anything that we can do to keep it from spreading or hope to keep it from spreading is a good thing. So, that's all I'm saying, but I did ask to see if they could find out if painting could be done, but I'm concerned that if we paint it, that whatever Rusty is trying to do it might be a barrier to whatever Rusty is trying to do, so I don't know if painting would even be a viable option, and if you're driving at normal speeds through the community you probably wouldn't notice it yet, or you might say, oh it's the dry season, and that's why it's looking kind of like that, but if you slow down, or if you're walking you can see it.
Mr. Hernandez: The part that I can report is that this year the condition of the grass is not as bad as it was last year from the regular operation and visual.
Ms. Genther: I'm concerned though for the next few months, and you know, we'll see what happens, and hopefully this is the worst it's going to get, but I have a couple of other things if I may?
Mr. Hernandez: Please.
Ms. Genther: I'm sorry, maybe I don't, maybe that's it, oh no, we talked about the crepe myrtle placement and the topic that was on Tuesday was that maybe we would plant crepe myrtles but we don't need to worry about that now.
Mr. Hernandez: Alright.
Ms. Genther: So, I'm done with my field report stuff. Mr. Walker: Then we can go to manager report.
Mr. Hernandez: Let's finish this one so that we can go back to the club.

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Mr. Harris: I have one other plus for BrightView, there is a new porter person that is now working in our community that I observed the other day and then I mentioned it to Jose at our meeting yesterday along with Luis as we met, that she actually gets out of her golf cart and walks behind the berms and picks up debris like falling branches, palm fronds, or whatever, and she actually appears to be more conscientious than the other porter person who was less conscientious, so they're changing people around. I guess somebody was sick and this woman is working but anyway, the new porter person is doing well.
Ms. Genther: Thank you Ray for your comment.

Mr. Hernandez:

Are there any other issues in regard to the field manager's

report? Hearing none, we can move back to the club manager.

Club Manager (Cont.)
Monthly Report
Ratification of Termination Letter with Preventative Maintenance Service Agreement with The Fitness Solution, Inc.
Consideration of Gym Equipment Preventative Maintenance Services Agreement with Fitness Equipment Technical Support & Services, LLC
Mr. Hernandez: Alex, will you just help us with your report?
Ms. Garcia: Alright, so the first page is just a review of the head count of the pool and the gym.
Mr. Walker: Which tab? Mr. Harris: It's tab C. Mr. Walker: Thank you.
Ms. Garcia: I'll give you guys a minute to review the head count of the pool and gym, as you can see it decreased a lot. The next page is the event list for the whole year of 2020. The page behind it is the important events.
Ms. Weil: My only question is there's a lot of these events in the grand room.
Ms. Garcia: Well, we have the fountain area and it's closed off, I'm pretty sure I can just go ahead and change it over to the fountain area, and that it's based like the grand room so I don't think it will be an issue.
Ms. Weil: Ok.

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Ms. Genther:  I will say, and I think I saw it somewhere in the manager's report, or Halloween, the date for the Halloween event.
Ms. Garcia: It's right behind that page. Ms. Genther: Ok, yes.
Ms. Weil: Oh, but that's on Halloween night.
Ms. Genther:  And that was my question, I think we should do it the week before that because I can't be home for trick or treating and be here at the same time.
Ms. Weil: Right.
Ms. Garcia: Well that was one of the comments section was, I didn't just put that
there.
Ms. Genther: So, it would be October 24th is the Saturday before Halloween. Ms. Garcia: Ok, is that the only one?
Ms. Genther:  The only other one would be maybe the back to school event but I don't know when school starts, and I didn't look it up.
Mr. Walker: One other thought Susie, what about if you had it Friday? Ms. Genther: The Friday night before Halloween?
Mr. Hernandez: The 30th. Ms. Genther: On the 30th.
Mr. Walker: Right, because if for no reason, the ramp up of costumes and excitement in a kid community, it kind of reaches a peak but the week ahead, I don't know you might not have as good a turn out.
Mr. Harris: Good point.
Mr. Walker:  Friday night though they're all going to be ready, they can try on their costumes and then they'll be ready for Saturday.
Mr. Harris: Yes, right.
Ms. Genther: I like that idea, so that would be October 30th. Mr. Walker: Yes.
Ms. Genther: I like that idea. Ms. Weil: Yes.
Ms. Garcia:  Ok, and then the last item would be of discarding the items that we
have in the clubhouse and in the shed.  I made a full list of it.

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December 13, 2019

East Homestead COD

Mr. Walker:  Do we need a motion to cover that?

Mr. Hernandez:

The  proper  way  to  dispose  of  what's  there  would  be  by

accepting resolution #2020-02, so the motion to adopt resolution #2020-02 would be in order.
Ms. Genther: Are we getting rid of all the furniture in here, because I see pictures of the bar stools, I see pictures of the chairs, so I'm asking are we getting rid of them now before we haven't even decided what we're going to replace them with?
Mr. Hernandez: The part that we're disposing of are pieces that no one is using. Ms. Weil: So, it's not the existing.
Ms. Garcia: These have been included because they're damaged and the tables here, the legs are already broken.
Mr. Walker: Well, what are we going to use then?
Ms. Genther: Right, that was my question, are we going to get rid of this furniture before having a plan in place to replace it, and my suggestion would be that we hold off on getting rid of the furniture.
Mr. Hernandez: The concern that we have and let me explain because there are some items that are small and some that are bigger items. Some of the furniture that we have is falling apart, so I'd rather go ahead and if we need to replace them, let's replace them. We may not buy what is going to be the end result but let's go ahead and move on and replace it with something that is going to be functional.
Mr. Harris: Susie, are we going to use the furniture because come the end of January this room is going to be used for gym equipment so it's a matter of 60 days tops.
Mr. Hernandez: Not only that, my biggest issue is with a rolling table like the one that Al is sitting at, there are many of them that are falling apart.
Ms. Genther: Yes, I don't have a problem with getting rid of things that are dangerous, I was just concerned about getting rid of the furniture but Ray's right, if we're going to empty the room out in a month or two.
Mr. Harris: But maybe we wait to get rid of the furniture by the end of January. Mr. Walker: Hazardous items now, the balance at the end of January.
Mr. Harris: Right, and then the furniture goes by the end of January.

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East Homestead COD

Ms. Genther:	Well, and if somebody  rents this room, they're going to rent it assuming that there is some furniture in it.
Ms. Weil:  No.
Ms. Genther: That's right I forgot.
Mr. Hernandez: And whatever needs to be purchased needs to be kept with that in mind, and sometimes it's better instead of something that rolls, having something with legs because people tend to roll it, and part of the problem is that kids use it as toys, rather than a chair. With that being said, I think that the resolution doesn't affect the timing of the disposal, all the resolution does is it gives the authority to take care of it, anything that has not been removed let me know.
Ms. Genther: I just wanted clarification on that.
Mr. Hernandez: So, with that being said, all those in favor please say aye. Ms. Weil: Well, I have one other question. What metal signs?
Ms. Genther: Oh, there's a picture of them. Ms. Weil: Is there?
Ms. Garcia: Yes, right behind that list there's a picture of the metal signs in the upper left corner.
Ms. Weil: Oh, ok, we don't need those.

Mr. Hernandez: Now, since it's being presented, the issue of potential needing to have the furniture, please appoint someone that will be giving the final blessing to get whatever furniture is required in the meantime.
Ms. Weil: For the record, Ray is pointing at Susie. Mr. Hernandez: Alright so we're set.
Mr. Walker: You know I asked about cleaning of the men's room floor that I asked you today on the side, where are we with that?
Ms. Garcia: We're working on renovating the whole bathroom area, so I have to
see exactly where we're at on that.

18

On MOTION by Mr. Harris seconded by Mr. Dorcely with all in favor, Resolution #2020-02 to discard surplus items from the clubhouse and shed was approved.

December 13, 2019

East Homestead COD

Mr. Hernandez: The bathroom part, she mentioned to me when it was being asked of her, part of what I'm trying to get resolved and it's killing two birds with one stone is the fact that I'm moving forward and starting the project. The club is going to have only these back doors, all those back doors will be closed. Part of what I'm trying to achieve right now is to have an additional urinal for the gentlemen's bathroom, and an additional toilet for the ladies. By doing that what we need to do is reduce, instead of having two hand sinks that we currently have and reduce it to only one. The reason that I haven't been able to get a quote is because there is a restriction in the county that requires us to have two hand sinks in the bathroom, but it doesn't make any sense, and let me explain the reason why we are contesting what was being said by the county. The current bathrooms can only support two individuals using either the urinal or the toilet and in the ladies side you can only have two people going to the bathroom. Currently you have in the handicap section, one bathroom with a toilet and a hand sink, then you have the other one with two. So, part of what I'm telling the county is I have a handicap and sink, that's one, let the other one be the second one, and then we're fulfilling and compliant, and then I can have an additional urinal.  I'm hoping to have final numbers by the meeting in January, and part of the intent is to have improvement from that bathroom so that we can have something that is going to support what we're going to be doing.
Mr. Walker: Ok. I feel strongly that we should maintain our facility to a good standard of club maintenance. This is an argument that would sound similar to this in your home, your wife says, Luis I would like to clean the floor in the bathroom, and Luis says, well we're going to remodel so let's wait. This is just a cleaning issue, and I think we should take care of it, we should not have a dirty looking bathroom floor, and this is just my feeling. I feel the same way about the stones on the divider, and I will quote from the minutes, "it will be done'', it's not done. So, we need to have a facility that we presently have needs to be in good shape and it needs to look nice, so I would not defer a cleaning project that's going to take 1 hour to a remodeling.
Ms: Genther:  Does anyone mind if I go look?

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East Homestead COD

Mr. Walker:  No, go ahead, look in the corners, and I'm not trying to be obnoxious
Ijust think we ought to get it cleaned, and Bruce is really good, he could probably knock that out in 1 hour.

Ms. Garcia:

We've already attempted to pressure clean, bring the pressure

cleaner inside and clean that area with pressure cleaning
Mr. Hernandez: If you were to try to clean that, it would not be with a pressure cleaner just for you to know, you need to use steam. So, if you're trying to use that you're using the wrong tool.
Mr. Walker: Somebody can tell us what to use, it could be a chemical, it could be a scraper, I don't know what, it isn't a big deal.
Mr. Hernandez:  With that kind of thought, I have looked at it, and sadly I don't
think that it's a cleaning concern.	You have items that some tiles were not properly installed and right now what you have is a buildup in the grout that you cannot clean it.

(At  this  point   several   people	were  talking  at  one  time,  and  no   one conversation could be heard)

Mr. Harris: Isn't it the grout Susie?
Ms. Genther: No, it looks like, if you recall we tried some sort of substance that we put on the tiles to make it more non-skid, and over time that has come off, except up in those corners and if you go and actually feel, and it's on top of the tile, it's not the grout, it's on the tile itself, you can actually feel where it's kind of rough.
Mr. Harris: So, you think it's the material that they put on the tile?

Ms. Genther:

I don't  know,  or  it's  been scratched,  or the tiles  have  been

scratched kind of badly in those spots, that's what it seems like to me and Steve's right, if you just happen to look at it, it looks dirty but if you actually get closer to it, I don't think it's lack of cleanliness.
Mr. Harris:  It's a material that was used, or you think it was the material that was used to keep the floor from being non-skid.
Ms. Weil:	Well, we have those black mats and everything that ran and sticky
stuff, and I think that contributed to it.

20

East Homestead COD

December 13, 2019

(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Genther: Steve, you went in there when I came out and I was saying, I think its still leftover residue from whatever we put on the tiles.
Mr. Walker:  It may be.
Ms. Genther: So, it's not just dirt, it's not a lack of cleanliness, there's something on the tile itself.
Mr. Harris: But an abrasive will take it off.
Mr. Hernandez: The part that he and I were discussing is there is a portion that will be cleaned, unfortunately as people come back, especially from the pool, it's going to be building back up again. So, the portion that can be cleaned will be cleaned, but it's just a temporary solution, and that's the part that was explained to him.
Ms. Genther: But at least we know there is something that can be done. Mr. Walker: Thank you, and then what about the rocks?
Ms. Garcia: The rocks, we have the sidewalks that were just installed, but we're not completely done, we still have another section that needs to be done.
Mr. Hernandez: Not only that, let me just break it down for you. The part that you asked, we are pending to be getting the walking path and there needs to be landscape coming and being installed.  There was a meeting with Jose yesterday, he's going to be presenting us, the plants that we have right now, they don't look appropriate for the area, and Jose is in agreement with it, so he's going to be giving us a proposal to replace it with plants that are going to cover the area. Once they are planted, additional rocks will be installed, and part of the discussion I was having with Alex yesterday is that the rocks need to be put in a way that it has something holding it, if not it's going to continue to break every time we have a rain, despite if people are working on it or not. So, all that part has been taken care of as far as the discussion, it hasn't been finished because it took longer than expected to have the side patch finished.
Mr. Walker: Ok.
Mr. Hernandez: That's to finalize that first. As the project is being finalized there is another item that is not incorporated and it's the fact of seeing that will be pleasing for

21

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East Homestead COD

the eye, I believe that comes from some of the staff, if we were to take between the two columns that we have walking towards the club to have, there is a plant right now, and there is some landscaping, remove that to make a walking path similar to what was being done on this side so that people will have to walk through the main entrance with a roof on top of it. The cost to remove, it would require to have some removal and rearrangement of the irrigation system, whatever we do as for the sidewalk, it needs to have some plants, so if anything needs to be done for the irrigation it will not be affecting the walking  path that's  being built and it will cost approximately  with  all that  included
$1,500.
Mr. Walker:  Where's the proposed walking path?
Mr. Harris:  When you walk out the front door, straight ahead. Mr. Walker:  Oh, I got you, right.
Mr. Hernandez:  The whole idea is having, think of the door  from  here,  and seeing outdoors, all you see is landscaping. Part of what is being proposed right now is remove that landscape and there will be a path directing you towards where the parking lots are.
Mr. Harris:  But it does give you covered walking, I didn't even think of that.
Mr. Hernandez: So that's the suggestion, that's the addition to what was  being

requested.

If the  Board so wants,  the  project  could  be done,  I don't  know with the

holidays, but it shouldn't  be that complicated  as both companies will  be involved and we're working on different projects for the District right now.
Mr. Harris:  And I think those two brick paths they put in, they really look nice.
Mr. Hernandez:  Yes, I think they did a really nice job, it looks nice.  Are there any other questions for Alex?
Ms. Weil:  Yes.
Mr. Hernandez:  Let Steve finish. Ms. Weil:  Oh, I'm sorry.
Mr. Walker:	Go ahead,  I'll see if I have anything else.	Oh, I know, the kid's
playground.  Did we ever sand the paint?

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East Homestead COD

Ms.  Garcia:	There  has  been  nothing  done to the  playground,  that's  on  hold. Again, we're expecting the renovations, that's going to be the staging area so there's no
point in doing something there now.

Mr. Walker: Ms. Garcia:
Mr. Walker:

But the kid's playground isn't going to have staging in it, is it? No, not in it but by it.
So, we're going to close the playground?

Mr. Hernandez: Most likely yes for several reasons. Number one is that you're going to be so close to construction that you don't want kids to be going to that area, and number two is that we're going to be having vendors that I have no idea who they are, and I don't want any kids to be close to that area.
Mr. Walker: Ok, got it. Again, in my opinion it falls into taking care of what you own, and we've had proposals to change it, we've had proposals to enhance it but I think we should be maintaining the equipment we own, and the facilities that we own, that's one of them, and it needs some sanding and painting, it's not a major project.
Mr. Hernandez:  Not only that, you're raising a really good point Steve because if it were to be closed due to construction, it would make even more sense to deal with it, and fix it in the proper way.   No one is going to be going to that area, you will not have · anyone getting affected and it will give enough time to be painted and so on.
Mr. Walker:  Ok.
Ms. Genther:  Yes, that would be the perfect time to do a project like that. Mr. Hernandez:  Yes.
Ms. Genther: There are other clubhouse things, that you wanted to talk about, the contract, the maintenance service agreement, but there was one from a company, F.E.T.S.S.
Mr. Walker:  Isn't that the contract?
Ms. Genther:  Oh, it's the very last page of that, there's a proposal. Mr. Harris:  That's the contract for this maintenance.
Ms. Genther:   Ok, well it has sales tax, so I just wanted to mention that, and we
shouldn't have to have sales tax on it.  Luis, it's the very last page.

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East Homestead COD

Mr. Hernandez:
contract says on page

Yes, I saw it, I just wanted to see what the contract says.  The
2, $3,540, so it has already taken out any sales tax that was

presented on the last page.
Ms. Genther: Ok, well what I see on page 11 has the sales tax on it.

Mr. Hernandez:

Correct,  and  it's just  an  exhibit  describing  what  is  being

presented by the vendor, the one that is being signed and in the agreement is $3,540 which excludes any of the taxes.
Ms. Genther: Ok.
Ms. Steinerts: And it states that in the agreement as well. Mr. Walker: Do you have a question Ray?
Mr. Harris: Yes, I have one question on the agreement. Susie, do you have other questions on the agreement?
Ms. Genther: On the agreement, no. Mr. Harris: Alright, I have one.
Mr. Walker: And I have one after Ray.
Mr. Harris: On page 2, at the top, item C, it says, any recommended repairs to the equipment or parts replacement shall be approved by the District Manager of the District or his or her designee. Could we put a dollar limit on that? For instance, if a bolt breaks you have to get approval, I mean like, anything over a certain dollar amount or something? What would you recommend as far as language that says, somebody stole a clip off the machine, you can't 'replace it without getting approval according to this?
Mr. Hernandez:  Let me tell you what happened in one District. We went and we
told them when it was just the head of the irrigation system you just replace it, and they

replaced like 240 of them.

So, now we have 240 that we need to pay and it was

something so simple that you want to know, so here, they're going to be coming once a month, and at that time they need to let you know what they need to do, I'd rather know even if it's a knob they need to put on, if they're going to be charging me for it, I want to know in spite of the price that is being said. Technically and typically companies within the fitness equipment, if it's just a replacement they will do it for no charge.
Mr. Harris:  One time on the stomach machine somebody bent the rod that goes
in to adjust the weight selection, and it took forever to get the thing replaced so whoever,

24

. December 13, 2019

East Homestead COD

and I don't remember who did it, but they kind of straightened it out so at least you could wedge it in and out of the machine almost properly until they got a new one but, that probably cost $5.00 but it took so long, so if you had to wait a month to get that replaced then the machine is not working for a while.
Mr. Hernandez: The approval never takes a month, the approval is an email from them saying what needs to be done and I guess the most that it takes is probably them to answer that email.
Mr. Harris: Alright, so you're just doing it because I'm thinking it's monthly.
Mr. Hernandez: No, as it's being requested, and the part that I want to know is that I don't want any surprises, I don't want them to be coming with, oh this month it's not only the $300 that you need to pay us, but on top of that there is $1,000 in screws
that we have replaced and that's the reason for that particular statement.

Mr. Harris:

So,  if they've  done  an  inspection  and  it's  2  weeks  later,  and

something breaks, Alex will know, or she'll get a price for it, and they'll contact you and then they'll get it approved within a day.
Mr. Hernandez: And typically, something that between Alex and I are dealing with, so it's not creating any additional time. If the matter doesn't get to be resolved, it's not because of anyone from the District is holding it, typically and normally it's from the vendor not having the part.
Mr. Harris: Alright.
Mr. Walker: I have two questions relative to this. Alex, you go in and check, I assume you probably checked the other day, and you notice, or a member comes and tells you  something is broken, do they charge us to come out  and fix something inbetween the month?
Mr. Hernandez: If it's an extra visit, yes.
Mr. Walker: And is the cost for that specified in the agreement? There are two things we might want to consider having in the agreement, the specification as to what that cost would be, and then the other thing would be that they agree that they're going to come within 24 hours because what has happened here is, we've fallen into a pattern that has developed where something breaks, and it stays broken, whether it's a pad that
is cracked and it's taken off, and it takes 2 or 3 weeks to come back. The leg press was

25

December 13, 2019

East Homestead COD

down for almost 2 weeks and I noticed that it was because the pin was bent, and I asked Bruce do you have a hammer, and he said yes, so he straightened it and put it back in and it worked again, then it broke again a week later with a different issue. I think our mental attitude and our system should be, for example, we should have pins on hand, at least 2 or 3 or something. I think our attitude should be, we check it daily, and if there's something wrong, it gets fixed on a timely basis, 2 or 3 weeks for the replacement of a pad on a curl machine is not good, and the leg machine has been down now for a month, between the pin and the current thing. All I would like to see us do is get off on the right foot with the new vendor and get things fixed quickly.
Mr. Harris: Yes, I agree.
Mr. Walker:  It's an active gym, it has heavy use, and we should not feel it's ok to just wait 3 or 4 weeks for a pad, or 2 weeks for a pin.

Mr. Harris:

Does  he  do  the  pad  replacements  too,  or  is that  a  separate

agreement?  Is he replacing the pads on the various pieces?
Mr. Hernandez: That will be an extra contract, all you're accepting in this contract is what would be the monthly fee the District needs to pay them to come, and if they come and they find that something needs to be replaced, that's an extra contract. Typically, what you try to do is that they will try to get the people who are coming here, and try to coordinate them at the time they are here, they bring whatever they are trying to replace. The part that you're describing is part of the work, all that needs to be done by club staff, meaning, what needs to be coordinated so that  there is lapse and discrepancy in the equipment and the services that are being provided. The problem that they see and the part that I don't want the Board to be discouraged from the truth is the fact that if you have a vendor that you're going to be asking them to come more than once a month, they will be charging you for it. The original that we used to have when we purchased the facility from Lennar, the problem is that they were charging a minimum fee, it was $75, and then everything else they were doing was extra, and they were needing to come 5 and 6 times per month. So, what we were paying them in extras was in excess of $75 every time they needed to show up, so they come on the day they are going to be doing inspections, just to fulfill the requirements given them, but
if they needed to replace something they would have to come back a week from then

26

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East Homestead COD

and charge $75, so it ended up being that we were paying them to come to tell us whether they are going to charge us a week later. The prior vendor that we just let go, part of the problem is that it was taking them too long, and they didn't have anything on hand. In my regular way of doing business, if I'm in the field of fixing equipment, I would carry on my truck parts to the agreement, I know what pieces are being broken, but instead they were just checking and coming to see what was broken and then they would list it, and then they would say, oh it needs to be ordered, and that's the reason why we moved from that one to this new vendor.
Mr. Walker: So, this vendor maybe better stocked.
Mr. Hernandez: Not only that, the key element, and it's the part that I'm working with Alex, it depends on who gets to be involved with the staff, because you are the ones who are guiding them as to what they need to be doing. So, I'm hopeful that we're paying this company for the price what we were paying the prior company and I'm expecting twice of what it should be.
Mr. Walker: That's good.
Ms. Genther: Well, and I'm hoping that they don't charge us transportation costs, or travel costs I guess is what it's called because they're coming out of Plantation, that was one of my concerns.
Mr. Hernandez: The fee that we're paying them is all inclusive, but now once again when they need to do something extra for maintaining a machine, that's something that we're going to be dealing with them, and we will be seeing it. The part that was being said since day one is, the contract that you have in your hand, it has a 30 day termination clause, so if we have any matters that anything that is not satisfied the Board will still have full control. Are there any other questions in regard to  the agreement?
Mr. Walker: So, we will put in the cost when we call them and they come, we'll put that in the agreement?
Mr. Hernandez: We will be reviewing it and asking them because the contract itself does not indicate how much it is and we will be notifying the Board.   It doesn't
necessarily need to be part of the agreement, what it needs to be is contracted with

27

December 13, 2019

East Homestead COD

them, if it's something that does not satisfy
the contract.

the Board, keep in mind that you can cancel

Mr. Walker: What about the 24 hour response, do you want to put that in?
Mr. Hernandez: It's not included, there is nothing that he presented in the proposal that we have. What Iwould be saying is if they don't give it within the time that the Board wanted it, you have the 30 day termination clause.
Mr. Walker: Short of going out on the floor and doing our first dance, it would be nice to say to them, we're expecting you to respond within 24 hours.
Mr. Harris: How about 1 business day instead of 24 hours? Mr. Walker: Yes, 1 business day.
Ms. Weil: Yes, I was thinking one business day. Mr. Walker: Yes, that's good way to put it.
Mr. Harris: Yes.

Mr. Walker: of the gate.
Mr. Harris:
again.
Mr. Walker:

I'm just interested in setting up the ground rules with them going out

Well, we've been abused before, and we don't want to be abused

There you go. Thank you.

Mr. Hernandez: You're welcome. Mr. Walker: That's all I have.
Ms. Genther:	I have one last question for Laurie, are we doing a toy drive this

year?

Ms. Weil: Well, we've had Toys for Tots.
Ms. Garcia:  I can put out a box, and we can do toy drives and I have non-profit organizations in the area that I can donate these toys to like this is for the kids.
Mr. Harris:  I'm not opposed to that at all.
Ms. Genther:  And my hesitation is I would just like to go with Toys for Tots but I don't know what their deal is.
Ms. Weil:	And I think we need for next year Alex, I think we need to pre-plan
because historically we've filled 2 and 3 boxes, so this is a big thing for the community,

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East Homestead COD

and it's not like it's all going to the community as the need is.
Ms. Garcia: Ok. Mr. Walker: Ok.
Ms. Genther: That's it for me.

but for Toys for Tots, so they distribute it

Mr. Hernandez: Alright, so at this point it would be appropriate to have a motion ratifying the termination letter that was being presented and by accepting it, you will just be fulfilling the requirements and a motion passed by the Board and by ratifying the
letter it will be part of the District's records for today's meeting.

Mr. Hernandez: The second part that would be required is some action at this point would be consideration of the gym equipment preventative maintenance services agreement with Fitness Equipment Technical Support & Services, LCC. Based on all the given discussions with the indication that we'll be getting the report as to what is the timeframe requesting them to make it to be 1 business day service after we call, so a
motion to approve the agreement would be in order.

Mr. Hernandez: Do you have anything else to report? Ms. Garcia: That would be it for me.
Mr. Hernandez: Alright.

E. COD Manager - Approval of Invoice form AdSum Group, LLC
Mr. Hernandez: Trying to move forward the next item we have, as for the District

manager, there are only two items that I need to present.

Number one will be the

29

On MOTION by Mr. Walker seconded by Mr. Harris with all in favor, accepting the gym equipment preventative maintenance services agreement with Fitness Equipment Technical Support & Services, LLC was approved.

On MOTION by Ms. Weil seconded by Ms. Genther with all in favor, ratifying the termination letter for preventative maintenance service agreement with The Fitness Solution, Inc. was approved.

December 13, 2019

East Homestead COD

invoice, and I want to keep the Board posted, the AdSum Group, and that's Jose Viana, they have already provided all the services as per the lump sum agreement the District has. Based on that, the Board asked him to continue helping the District to make sure that all the required documents, and papers, were being put together for the bid process. Although part of what I want to kep the Board posted is, in addition to the given amount now we have already spent it, we, being the District, $7,750.
Mr. Harris: And he's probably saved us tens of thousands of dollars. Mr. Hernandez: That's the reason why we have spent it.
Mr. Harris: And time.
Mr. Hernandez: And I've been keeping in close contact with Jose.
Ms. Genther:  And also, he's been staying on top of it and he knows what to look
for.

Mr. Hernandez:

So, I'd rather have a motion from the Board authorizing the

payment of invoice #0908-006 in the amount of $7,750.

Mr. Hernandez: The last item that we need to do is, in an effort to save money for the District I just want to say that everything has been finalized on 11-12-19, all the revised  plans that  were  given to the  District on  11-15-19, the  revised  plans were
submitted to the city.  On 11-22-19, all the electrical made their comments and on 11-

26-19  the
discussion approved.

building department  made their comments.

On  11-27-19 there  was  a

of the electrical comments with the plans reviewer and the electrical was
Also, the cement with the building plan reviewer to clarify and the revision to

sheet A-01 was made to make the gate to be a swing gate. At the same time, the final approval was needed and presented to the county. On December 9th Jose received the final revision of sheet A-01 that was given by GMS and on December 12th he submitted everything back to the city and it's expected to have a quick approval, and he will be submitting all the plans to the county for the final review, so that's his report, and by
doing it, I'm just trying to save some money to the District.

30

On MOTION by Mr. Harris seconded by Mr. Walker with all in favor, accepting invoice #0908-006 from AdSum Group, LLC, in an amount not to exceed $7,750 was approved.

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East Homestead COD

Ms. Genther: Ok, and we don't have a copy of what you just read though, right? Mr. Hernandez: No.
Ms. Genther: Ok, that's fine, Ijust wanted to clarify. Mr. Hernandez: If anyone needs it, you can request it.
Mr. Harris: But now the final thing is we are to the point where we can send it out for bids.
Mr. Hernandez: It has already been presented, it has been sent in electronic form. So, anyone who is interested to see what the project is, they will be able to see it. The only change that will be made as part of what was being presented to the city is that they were asking for one of the doors to be a swing, so you can open it and close it. With that being said, that will be the end of the report that I have to present.  We can
move on to the next item unless anyone has any questions for me.·

SIXTH ORDER OF BUSINESS
A.  Approval of Check Run Summary

Financial Reports

B.  Balance Sheet and Income Statement
Mr. Hernandez: Hearing none, we can move to financial reports which you will find in section 6. Tab A has the check run summary and tab B has the balance sheet and income statement.
Ms. Genther: Southern Plant and Pest, in this check run. Mr. Harris: Which page Susie?
Ms. Genther: Well, it's more than one, we are now at $16,000 just for the month. Mr. Hernandez: Because there were 4 invoices that had not been paid.
Ms. Genther: Oh, ok.
Mr. Hernandez: So, what took place with them is, I don't know who they were sending the invoices, but the only part that I know is that Rusty came and said, they haven't paid me since I started, so what you're seeing in your check run, it was one payment for 4 months.
Ms. Genther: Ok.
Mr. Walker: So that's $4,000 per month.
Ms. Genther: Yes, and that sounds much more reasonable than $16,000, so thank you for the clarification.

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December 13, 2019

East Homestead COD

Mr. Hernandez:

And typically,  it will tell you on that  particular  one,  on the

description they provide you, they will give you the different invoices, and from what period they are paying. What page is that one on?
Ms. Genther: The first one is on page 5, and yes, you're correct, it does have the date of the invoices, August, September and October, and it's a grand total of $12,000
there and then we had another one later for $4,000.

Mr. Hernandez:

Alright. Are there any other questions?

SEVENTH ORDER
Mr. Hernandez:
Ms. Genther: A

OF BUSINESS

Supervisors Requests

Are there any Supervisors requests at this time?
couple of follow ups?

Mr. Hernandez: Sure.
Ms. Genther: Did the person who had the event here with the smoke machine, did they ever respond to any requests for payment?
Ms. Garcia: I haven't received anything. Ms. Genther: Ok.
Mr. Hernandez: I will follow up.
Ms. Genther: Ok. Outdoor wreaths, did we ever get those? Ms. Garcia: Yes.
Ms. Genther: Ok, because I can't see them from here, ok good. Then I had a nice thing to report, I don't know if you all remember but at the last meeting there was something in the minutes, a resident, a guy named Marcus was here, or not here, I ran into him, and he said to me, oh the mulch, I like the natural mulch. Well, I happened to run into him again and he likes our mulch, so I wanted to report that Marcus likes the mulch. Oh, the clubhouse tree trimming, there was an issue in the minutes, it was something about there had been tree trimming that was done for the palm trees, but
then there was some discussion between Luis and ,Alex at our last meeting about, well I

32

On MOTION by Ms. Genther seconded by Ms. Weil with all in favor, the Check Run Summary and the Balance Sheet and Income Statement were approved.

December 13, 2019

East Homestead COD

thought we were going to have all the trees

trimmed at the clubhouse but Alex was like

no, it was just for the palm trees, so did we ever figure that out?
Ms. Garcia:  I think I checked something that showed that the regular trees have been trimmed, but I can't recall all the details but I will get with Luis and discuss it.
Ms. Genther: Ok, it was just a follow up based on what I had read in the minutes.
Mr. Hernandez:  As far as I know in my head, because I don't go with Alex, I go with Jose, and Jose told me that everything was already done.
Ms. Genther:  Ok, and I remember there was something about trimming the ones that were around the lights in the parking lot or something.
Mr. Harris: They did that. Ms. Genther: Ok.
Ms. Weil:  Let me ask something as a non-especially southern landscape expert or even classified as layman, why is this palm tree right here out the window so yellow?
Mr. Hernandez: It's stressed. Ms. Weil: It's stressed, ok.
Mr. Hernandez:	From the root pruning that they did, but it's coming back, you can see the new shoots are coming back with a nice color.
Ms. Weil: Yes.
Mr. Hernandez: Are there any other Supervisors comments? Mr. Harris: No sir.

EIGHTH ORDER OF BUSINESS

Adjournment

Mr. Hernandez:  Hearing none, unless anyone has any other
discuss, a motion to adjourn would be in order.

District business to

33

On MOTION by Mr. Harris seconded by Ms. Weil with all in favor the meeting was adjourned.