A regular meeting of the Board of Supervisors of the East Homestead Community

Development  District  was  held  Friday,  November  8,  2019  at  9:00  a.m.  at
Community Clubhouse, 171 NE 30 Road, Homestead, FL  33033

the

Oasis

Present and constituting a quorum were:

Susan Genther Laurie Weil Stephen Walker Raymond Harris Saens Dorcely

Chairman
Vice Chairman Assistant Secretary
Assistant Secretary (by phone) Assistant Secretary (by phone)

Also present were:

District Counsel District Manager
Ford Engineer Company NFC Amenity Management NFC Amenity Management D-Essentials, Inc.
Resident Resident Resident

Vanessa Steinerts Luis Hernandez Jose Viana
Eileen Marti
Alexandra (Alex) Garcia Paula Villabonna
Al Torres Hercules Huggins Esperanzo Matos

a
roll and stated we  have a quorum,

Mr.  Hernandez  called

the

and

the

Pledge of

Allegiance was recited by all who attended the meeting.

Ms.  Steinerts:	Are  there  any audience  comments today,  and
District rules, each speaker has 3 minutes to provide comments.

as a reminder  per

Mr. Hernandez:  If you would just state your name for the record and whatever your statement is.
Mr. Matos:  My name is Esperanza Matos and I'm here for the second time, my first time is when I purchased the house, and I'm just here now to find out what's going on.
Mr. Hernandez:  Ok.
Ms. Genther:  Well, we hope you're learning things that are good.
Ms. Steinerts:  Are there any other audience comments?  Al or Hercules?

Mr. Huggins:

I guess I can bring up about the, and those of you who don't know

me, I'm Hercules Huggins, and there was a vehicle that wound up disabled with a flat tire on 152nd and the person basically left the car in the turn lane and took the tire and the car was in the left lane, and that was on Tuesday, and didn't repair the car until Wednesday, and the vehicle was obviously causing traffic for people exiting the community. So, I called the master, emailed the COD to figure out who's basically responsible because at that point is it the master rule or is the COD rule, and if there's a tow policy or whatever because that should have not have happened, and I found that person very selfish for leaving their vehicle there.
Ms. Genther:  Well, to have it right there too, they could have put it further back. Mr. Huggins:  To be in the turn lane, they didn't push it either.
Mr. Walker:  Was that on a COD road? Mr. Huggins: Yes.
Ms. Genther:  Yes.
Mr. Hernandez: Yes, it was in the turn lane from 152nd, now the part that needs to be said and Hercules and I have been kind of exchanging emails. There are two things that I don't want people to get distracted, one thing is finding someone to blame, and just because they found someone to blame thinking that matters will be magically  resolved. The second part is seeing the actual issue and what can be done. So, not escaping from the CDD's responsibility the act took place within the COD road. Good Morning Saens, for the record I want to indicate that Saens has joined us, also attending by phone. So, I was explaining, the vehicle was left on the District road, unfortunately and sadly, anything the District has is a public area, so the only part that I can say is that when anything like this happens, the entity that should be stepping to find a solution would be the police.  It's the
only thing we can do, the District cannot have a policy as I was being asked of towing, it

2

would be difficult to determine when a vehicle is broken down, how much time is going to be giving to take it away. It is sad that the owner of the vehicle did not step in to take some particular action, but at the same time, they were blocking and affecting the entire road. If the police were to be called, I'm very sure that they would be towing it right away.
Ms. Genther:  Not to be putting it on the record, but do you know who the owner is? Mr. Hernandez:  Well, the pictures that I have clearly state the license plate number,
so it could be defined, if needed.
Ms. Genther: Ok, I was just asking.
Mr. Walker:   Luis, if a similar situation occurred at the clubhouse, would that be the same ground rules?
Mr. Hernandez: No.
Ms. Genther:  We have a towing policy here, don't we? Mr. Hernandez:  For the clubhouse, yes.
Mr. Walker:  Ok, so it's different rules.
Mr. Hernandez:	Because there  is a difference between the parking spaces when the facility is closed, then when you have public roads that could be used at any given time.
Mr. Walker:  Right, so when it's closed it's not used and therefore, we have the right to tow or whatever.
Mr. Hernandez: Correct, you can stipulate and create parameters as to when you're going to be enforcing or not. Part of, and the only way to prevent what took place is to create what is going to be happening as far as actions being taken against the owner of the vehicle when it's a public road, the District's hands are tied and there is nothing we can really do unless anyone has any kind of ideas. It just shows, and it's part of what I've been discussing with Hercules, that the community needs to be working close together, it's not if it's the master, if it's the subdivision, or if it's the COD, it affects the community and between all those entities, we need to find the means so that when we have a problem like this to be resolved.
Mr. Walker:  So, the ultimate resolution was the owner fixed it, and took off.

Mr.  Hernandez:

Yes,  but  in  the  meantime,  there  were  people  being  affected,

especially those who were trying to turn.
Mr. Huggins:  Right, probably 30 hours later is was repaired. Mr. Walker:  Why didn't somebody call the police?

3

Mr. Huggins: The police were called, and the police did contact the owner of the car, and the owner of the car explained what happened and they told her that if the car was not fixed by 6:00 o'clock on the next evening that the car would be towed.
Mr. Walker: Probably that's why it got taken care of, because that may have been a factor of why it got fixed.
Mr. Huggins:  Basically.

Ms. Steinerts: Ok, item No 3 is consideration of resolution #2020-01 amending the fiscal year 2019 general fund budget.
Mr. Hernandez: And if you allow me to make one statement before I answer questions, for those who are kind of new to District business, it is not unusual that at the time  the  District  finishes  up  the  fiscal  year,  it  needs  to  go  and  revise  the  actual
expenditures  that  have  been  incurred,  and  based  on  that,  revise  its budget  so  that

allocations  are  properly  being  done.

For  instance,  one  of  the  items  that  is  being

presented and it's a good statement for me to present is the fact the District received from FEMA $202,097, this is part of the reimbursement, so the District has been functioning and the District has been having expenditures because of this hurricane but, as of this time the District was reimbursed in the amount of $202,000.
Mr. Walker:  Excellent job on the part of your organization by the way.
Mr. Hernandez: Thank you very much, it took a big toll on our side just for the Board to know, it's a process that took us 19 months, and we have not finished just for the Board to know. Now, FEMA came back, they have some changes in the rules, and it's likely that they're going to be giving us a little bit more money.
Mr. Walker:  Excellent.
Ms. Genther: Just out of curiosity, do we have a track of how many hours, I know Juliana was working on this mostly but I don't how much support staff she had with this, do we have any idea how many hours was spent on East Homestead and FEMA?
Ms. Weil:  About $202,000 worth.

4

Mr. Hernandez: Let's put it this way, part of the reason why she had to be moved out of the field operation is because of FEMA. We were working on 7 Districts, and it became to be almost a full time job.
Ms. Genther:   Well I know she was getting, the last time we saw her which was
about a year ago maybe, and I know she was getting very tired, so thank you.

Mr.  Hernandez:	At  the  same  time  it's  important  to
revisions that are being made to the budget is the fact that Portovita, the District received $56,607 from the developer.

recognize that  one  of the
because of the addition of So, this revised budget is

recognizing additional income that came to the District as part of the process.
Mr. Walker:  What was the number again?
Mr. Hernandez:  $56,607 that came from Portovita.  With that being said, are there any questions?

Ms.  Genther:

I  do  have  a  question,  there's  something  on  here  under  the

clubhouse side, but I don't know what it is, it's something new apparently, active video
monitoring, the very first line under clubhouse, what is that?

Mr. Hernandez:

Envera.	The accountant  is putting names to defining what  is

taking place, since it is seen it's the active video monitoring is the way Envera defines it, so they just have it like that, and it describes clearly what the purpose of that is.
Ms. Genther:  I thought we were getting a new system or something.
Mr. Hernandez: No. The Board did approve last year to improve the system, so we do have a much better resolution but it continues to be the same company that is providing the service.
Ms. Genther:  Ok, I just wanted to check that.  Thank you.
Mr. Hernandez: Are there any other questions? If not, recommendation from staff would be for a motion to approve resolution #2020-01.

Ms. Steinerts:  So, we will recess the regular meeting and convene the workshop
session at this time.

5

On MOTION by Ms. Weil seconded by Ms. Genther with all in favor, Resolution #2020-01 amending the Fiscal Year 2019 General Fund Budget was approved.

9

(At this point the Board went into the workshop section to discuss the following items)

Mr. Hernandez: So, coming back on the taken from the items discussed in the workshop. the  minutes  of  October  11,  2019  and  October
changes would be in order.

regular record, actions that  need to be The first one would be consideration of
28,  2019  meetings  with  the  indicated

Mr. Hernandez:  And your resolution Vanessa?
Ms. Steinerts: I think maybe just a motion to authorize District counsel to revise the rental agreement and also revise the resolution regarding the rule change to include both the annual members and the licensed and insured bartender for alcohol service to include
that.

6

On MOTION by Ms. Weil seconded by Ms. Genther with all in favor, the Minutes of the October 11, 2019 and October 28, 2019 Meetings with the indicated changes as discussed in the workshop were approved.

Mr. Hernandez:  As to the resolution for advertisement, do we need to set that one, January 10th is when we said?
Ms. Steinerts:  Yes.
Mr.  Hernandez:	Do  we  need  to  have  a  motion  for  that  matter,  or  just  the advertisement?
Ms. Steinerts:  A motion to authorize District manager to advertise for that January
10th hearing.

Mr. Hernandez:  The next item that I have is consideration of what was presented for the BrightView proposal, the first one I have is proposal #7059224  in the amount of
$11,500 for the one cleanup of the overgrowth in the easement on the Antillean property.

Mr. Hernandez: The second one that we have is, based on the discussion it is my understanding that what the Board wants to approve is to approve the total amount of the presented proposal #7072437 in the total amount of $17,020 to be done right away, and to include one third of that as an amendment for the following years.  Is that correct?
Ms. Weil:  Yes.
Mr. Hernandez:  By saying yes, I will take that as a motion.

7

On MOTION by Ms. Weil seconded by Ms. Genther with all in favor, accepting proposal #7059224 from BrightView in the amount of $11,500 for cleanup in the easement on the Antillean property as discussed in the workshop was approved.

On MOTION by Ms. Genther seconded by Ms. Weil with all in favor, authorizing staff to advertise for the January 1Oth public hearing as discussed in the workshop was approved.

On MOTION by Mr. Walker seconded by Ms. Genther with all in favor, authorizing District counsel to revise the Rental Agreement and revise the resolution regarding  the  rule change to include both the annual members and the licensed and insured bartender for alcohol service as discussed in the workshop was approved.

Ms. Genther:  Where does it say on these proposals what the numbers are? Mr. Hernandez:  On the bottom part, right by the check, it says S.O. # here. Ms. Genther:  Ok, thank you.
Mr. Hernandez:  No further action from the workshop, so back to you Vanessa.

Ms. Steinerts:

Moving on to staff reports.

Ms. Steinerts:
questions for me.

Under the attorney report, I have no report unless the Board has any

Ms. Steinerts:

Moving on to engineer's report.

Mr. Hernandez: As you can see, George is not here today, but nothing has moved forward, we're still pending to get the permit. They're going back and forth, Lennar got involved, and once again it's an item that has nothing to do with the improvements that we're trying to do, which is to the drainage system.
Ms. Genther:   Right, and Hercules needs to understand that's what you're talking
about, we can't get the permits.

Mr. Huggins:
Ms. Genther: Mr. Huggins:

Yes, I understand.
Ok, Ijust wanted to be sure that you knew that. Yes.

Mr. Hernandez:  Since there is nothing to report on the engineer's side, we'd rather
not take the expense, and not only that, he has nothing to do with the other discussions we were having, and that's the reason why I have no problem with him not coming today.

8

On MOTION by Ms. Weil seconded by Mr. Walker with all in favor, accepting proposal #7072437 from BrightView in the amount of $17,020 for work to be done immediately and one third of that prepared as an amendment for the following years as discussed in the workshop was approved.

Ms. Steinerts:  Moving on to the club manager's report.
Ms. Garcia: Ok, starting with the monthly report for the clubhouse, there's really nothing special to report, just regular maintaining for the pool area and the clubhouse itself, and there's nothing specific to report either.  Are there any questions?
Ms. Genther: Well, I have a comment. I noticed under the maintenance repairs, the porter fills in weekly reports, and yet the porter is required to do things daily, and my concern is that you might want to have "daily reports", just a daily checklist, because personally I don't remember what I did 5 days ago.
Ms. Garcia:  Ok.

Ms.  Genther:

And  I don't  know  if the  porter  remembers  specifically,  oh yes,  I

definitely opened all the umbrellas last Sunday. So, I think that a daily little checklist might be more appropriate,  I don't know, what do you guys think? Do you remember what you did last week?
Ms. Weil:  Yes, because this is kind of hard to follow. Ms. Genther: Well, I'm not even talking about those.
Ms. Weil:  Well, these are kind of by day but it doesn't necessarily cover everything like bathroom checks and this and that, so make sure they're responsible to do "X-Y-Z".
Ms. Garcia:  You mean like an Excel spreadsheet? Ms. Weil:  Yes.
Mr. Walker: I like that.
Mr. Hernandez:  Someone mentioned that.
Mr. Walker: I know this is a difficult problem, and I'm not sure what the solution is but the bathroom floors on the pool side, in the men's room, I didn't check the ladies room, but they are really dirty in the corners, and I noticed that there is some kind of stain, well we have to find a way to get those looking good, they're just not up to the standard that they should be in my opinion.
Ms. Garcia:  Are you talking about the borders themselves?
Mr. Walker:  Yes, the borders of the tiles, the tile itself and the edges and corners. Ms. Genther:  Is that where, we put a finish down to make it more nonskid?
Mr. Walker:  It may be, but whatever we did, we have to find a solution.

9

Ms. Weil:  No, I think he's talking about the whole area. Ms. Genther:  Ok.
Ms. Marti:  Let's get a quote. Ms. Genther:  Ok.
Mr. Walker:  Ok.
Ms. Weil: And also, the last couple of times I've been in there, I know that they're mopping the floors and stuff like that every day or whatever but, when they push the mop around, a lot of little pieces of toilet paper or whatever that's on the floor, ends up in the corners, or behind the toilets and stuff, and like when you look at it you say, ok, there's a little mound there.
Ms. Garcia:  Ok, I can check on that. Mr. Walker:  Thank you.
Ms. Genther:  Anyway, that's my comment on the monthly report.
Ms. Garcia: Ok. Moving on to the club manager pool maintenance report, which is only showing that on 10/28 we had pressure cleaning by People's Choice, and we closed the pool for 4 hours to allow them to put the chemicals down. After they were done, we just opened the pool again but that was just for 4 hours.
Mr. Hernandez: After having the pool company inspect that the levels of the water was fine.
Ms. Garcia:  Yes.  Ok, now we have the headcount for the pool and the gym.
Ms. Genther:  Oh, before you do that, I did notice that you have cleaning checklists,

and  I don't think we  need to see these  every  month.

I know we  asked to have them

included but then when I started looking at them, I just thought that if we do a spreadsheet, if you do a spreadsheet where it's more categorized, like bathrooms, and then a check mark, because this is hard to read, and you have to go down and look at the bottom and decide what the different letters mean, so I don't know that we need these in our agenda book.
Mr. Hernandez:  The Board asked those to be included.
Ms. Genther: Yes, and I'm the one who asked that, so I take responsibility for that.
Mr. Hernandez:  And since you're asking about one of the items and I already have
mentioned that to Alex but so that the Board sees this also. One of the items that I see is for consistency, so I see how many reports are being made per day, and I'm a numbers

10

person, and if you notice on 10/10 and on 10/26 there was only one report, so what happened on those days? So, part of you what you need to have them do is have consistency.
Ms. Weil:  That's why I think the Excel spreadsheet will help.
Mr. Hernandez: Will help, yes because sometimes if you are too busy, you may forget that this needs to be done, others it may be that your brain is somewhere else, so that's the part that I recognized.
Ms. Garcia:  Ok.
Mr. Hernandez:  So, if you want to include it or not, I do want to get a copy because it helps me.
Ms. Garcia: Just so you know on 10/10 we were short staffed, so that has to be why we didn't sign the book itself, and then on 10/26 was our Halloween event, so I just wanted to give you that explanation.
Mr. Hernandez: So, write that in there, because the beauty of a document is that it tells people what is taking place.
Ms. Garcia:  Ok.
Mr. Hernandez: Like for instance what we were discussing yesterday so that everybody has an idea, when we were having a problem with the pipe and trying to define how to solve it, if you have  a facility that there is  no water and no one can use the bathroom, you cannot open a public facility in that condition. My first concern is, how many people are coming from 6:00 in the morning when we open, until 7:00, 8:00 9:00 or 10:00, from the period of 6:00 to 8:00 on average, we have somewhere around 10 to 14 people. So, taking the heat from 14 people who are affected, and don't get me wrong, I'm not happy doing it, but I'd rather get the heat from 14 people than when you have 200 people, and that's the part of why this is so crucial to help us know what can be done, or how it needs to be done.
Ms. Garcia:  Ok.
Ms. Genther: So, wait let me clarify that. I have said that I don't think these cleaning checklists need to be included in the agenda book, but Luis was saying that you wanted copies of them?
Mr. Hernandez:  Yes, she can send those to me directly.

11

Ms. Genther:  What about the Board members, do you want these included in the agenda book, or do you want them to go to Luis?
Mr. Hernandez:  To me that's an administrative step.
Ms. Genther:  Yes, and they are available if we want them. Ms. Weil:  Yes.
Mr. Walker:  Yes, I agree.
Ms. Genther:  So, I don't think we need to include them but send them to Luis. Ms. Garcia:  Ok.
Mr. Hernandez:  What else do you have Alex?
Ms. Garcia:	Ok, after that we're going into the pool count.	You see that it went

down,

and I can't remember last month what we had but it went down on the traffic for a

total of 1,700 within the month, and then the gym one we had 1,978 for the month, which has decreased basically.
Ms. Genther:  That's a decrease also, the gym? Ms. Garcia:  Yes.
Ms. Genther:  Ok, and I would like to have these continued to be included. Mr. Hernandez:  Alright, back to you Alex.
Ms. Garcia: Ok, now we're going to a letter that was sent to a renter that rented the grand room, and set off the fire alarm with a smoke machine. It's basically stating that he's responsible to pay $1,010 which was fined to the District for a false alarm.
Mr. Walker:  We covered that earlier. Ms. Weil:  Yes, in the workshop.
Ms. Genther:  Right, in the workshop.
Mr. Walker:  Got it.

Mr.  Hernandez:

The  reason  for  the  statement  is  that  by  November  15th  the

individual has either the ability to come and pay and if not, District staff will take the necessary steps to go after collection of those funds unless the Board gives us  any different direction.
Ms. Weil:  No.
Mr. Hernandez:  Hearing none, we'll just follow up with that.
Ms. Garcia:  Ok, the next item is not an agenda item, but it's a note from a member that came to me and had requested if she could bring her 12 year old son because of a

12

medical, him being considered medically obese. Now, for us, the gym, it has to be 16 and older in order to enter the gym area. She will be coming with her son at all times, is what was stated, and I have the note here.
Ms. Genther: If I remember correctly, we set the age limited based on, actually it was part of the community input on that if I remember, and it was based on the idea that children, their bodies are still growing and their bones are still growing and all of that, and if they're not doing the exercises correctly, it could cause damage to them, long term damage, and so that's why we set the age limits, the lower limits. I sympathize with her situation but, I don't think we should make an exception.
Mr. Hernandez: The part that I will say as a manager, there is outdoor gym, so if the problem is getting the kid to exercise, there are no restrictions there. Now, each one of the machines in the gym equipment has a restriction because of height, so if they read it, there are some that are going to be difficult for a small individual to try to use it, as compared to if it were someone a little bit taller but, if all the lady is looking for is the exercise, the community has already offered that.
Ms. Garcia:  Ok.
Ms. Weil: And now it's the perfect time of year to be able to get him outside and do some things.
Mr. Hernandez:  Yes.
Ms. Garcia: Ok, moving on. The next item is an estimate from Roberts Aluminum Furniture, and this is a change  from the other proposal that was presented at the last meeting, which was $6,300. Here we have $6,466 but this is focusing on the umbrellas of purchasing brand new umbrellas and then using the chemicals that are on here to service and clean the existing chairs that we have now.
Ms. Genther: That's what I had wondered, what was the lacquer thinner and the acetone for.
Ms. Garcia: That's to properly clean each of the chairs and to take off scratches, and so forth, but the umbrellas they have stitching and there's things that you really can't clean off the umbrellas, so purchasing new umbrellas would be better.
Ms. Weil:  I mean, are they that bad that we need new ones?

13

Ms. Garcia: Yes, I have an issue with an umbrella almost every week, so I would think it would be best for us to focus more on getting new umbrellas and then servicing the existing chairs that we have.
Ms. Weil:  What issue, the mechanics of it or the fabric?
Ms. Garcia: Yes, it's more of the fabric, part of it comes off, and then if you look at the fabric parts, some parts are kind of ripped or it's been stitched so many times that it just doesn't look good, or pleasing to the eye.
Ms. Weil:  And there's 19 of them that are having this?  That's all of them, right? Ms. Garcia: Yes, basically.
Ms. Genther: When did we last get umbrellas, or have them serviced? I think it was a while ago.
Ms. Weil:  We got the new ones when we bought the new tables Ithink. Mr. Hernandez: Yes.
Ms. Genther:  But that was a couple of years ago though wasn't it? Mr. Hernandez:  I would say at least 3 years.
Ms. Weil:  Was it 3 years, because we bought these?
Ms. Genther:  Yes, it's been awhile I think.  Well, I had wondered about the cleaning

agents,  who  will  be  using that,  who  will  be doing  that  cleaning? Roberts, or will that be the staff?
Ms. Garcia:  That will be the staff, which would be the porter.

Is that  coming  from

Ms. Genther: Ok, and the reason I'm asking about that is, one thing that we had talked about last time with the Roberts proposal last month, or I guess it was last month, was that they can refurbish the furniture to where it's almost new.
Ms. Garcia:  Furniture-wise.
Ms. Genther:  Yes, but that's what the lacquer is going to be used on is the furniture.
Ms. Garcia: Because they were not reupholstering but the actual chair part of the chairs is what was done, the scratches and the paint hasn't been touched, and that's what's  going to be done.
Ms. Genther: Ok, I just wanted to know who was doing that. I don't have a problem with this, I don't know if anyone else does.
Mr. Walker:  I don't have a problem with it.

14

Mr. Hernandez:  So, at this point the request would be to consider the quote #6935
from Roberts Aluminum Furniture in the amount of $6,466, and if the Board is in agreement a motion to accept the quote would be in order.

Ms. Genther: And again, I would just like to clarify on the record that we have used this company forever, and this is the only company we've ever used I think and they do very good quality work.
Mr. Hernandez:  What else?
Ms. Garcia: Ok. We have for the next estimate which is from Fitness Equipment Technical Support and this is to maintain the gym area with a different vendor than Fitness Solution.
Ms. Marti: This is the vendor that we use at one of our other properties, and they're very reliable, like they'll, we'll report the issue before they will come out and then they'll come out the next day with the part, so they're very responsive.
Ms. Genther: My only concern is that they're out of Plantation, and wasn't Ray's comment previously that we should get somebody as close to home as possible?
Ms. Weil:  Do they have any other contracts in Homestead?
Ms. Marti: With us no, but we use them in Brickell, we use them in Miami Beach, we use them in South Beach.
Ms. Weil: But again, what Susie is saying is that's pretty far away if we have a service call, and they're up there, they can say, well I'll be down in your area in a couple of days or whatever.
Ms. Genther:  Let's put it this way, Plantation is in Broward County. Ms. Weil:  I know.
Mr. Walker:  But I would say that our present vendor, if a holster breaks, or tears, we
might see it in 3 weeks, so our present vendor maybe is dispatching from California,  I'm

15

On MOTION by Ms. Genther seconded by Mr. Walker with all in favor, accepting proposal #6935 from Roberts Aluminum Furniture for a total amount of $6,466 for the purchase of new umbrellas and also  the cleaning of existing pool chairs as stated on the record was approved.

just saying.   If these guys, do you think they'll really perform given the physical location in consideration?
Ms. Marti: Yes, my experience in talking with the representative, we call her, and she'll ask us, she has a picture, and knows all of our equipment, so before they can come out to service, we'll call her and tell her exactly what's going on and then within 24 hours they'll come and service the machine.
Mr. Walker:	We definitely need a different company, I think.
Ms. Genther: When you got these quotes, do they understand that we are here in Homestead?
Ms. Garcia:  Yes.
Ms. Marti: Yes, we addressed the equipment, the year the equipment was manufactured, and everything was based on.
Ms. Weil: I think if you can get the guarantee from them within a certain period with whatever that would be good.
Mr. Hernandez: The part that the Board needs to keep in mind is that, any of the contracts that the District enters into has a 30 day termination clause.  The truth of the fact is that the current vendor has been giving us some issues, up to the point that the Board was asking what other options do we have? The part that can be said is that, what they're asking is a cost of $300 a month, which is in line of what we're paying, it's something that is comparable to what we have, something that the District will be able to absorb with no changes to what we currently have. The worse case scenario, if it doesn't work, that contract, if the Board chooses to move to a different vendor, then you still have the 30 day termination clause. Even if the Board considers today that you want to eliminate  the existing vendor, the first step would be a motion to terminate them. We need to ask per the contract, give them 30 days, now it will not be wise to terminate them which would be in the middle of December, so probably it would be wise to extend it to the end of December, and having the new vendor come in January, and if the services that are being provided does not fulfill what the community is looking for, we can look for other options.
Ms. Weil:  Ok.
Mr. Hernandez:  Part of what I'm trying to show is that, by delaying an action it's not
going to solve the  problem, and by taking  an action  if it is not exactly what the  Board wants, still it's going to give us an option to work towards what we're trying to achieve.

16

Ms. Genther:  We currently have monthly service calls, right?

Mr.  Hernandez:

Yes,  and  that's  the  other  part  of  what  I was  going  to  say,

companies like to play with those numbers, the contract is the least of my concern because that's the secure part that you already have. The problem with this vendor is they're giving you two options, one to come monthly, one to come bi-monthly. If you extend it to be bi­ monthly what most companies do is that, in the month they are not coming, they say, oh I
need you bring you this part, so now it's $75 to deliver the part, and $25 to put this screw in, and $10 because I looked at it when I was just putting in on, and that's the part as the manager I tried to get myself out of, so by having them come monthly you are ensured that the majority of what needs to be done in that area, if properly managed, will be handled.
Ms. Genther: Well, not only that but from what I hear from our gentlemen friends here on the Board, the usage of the equipment is so heavy that having a monthly inspection would be appropriate, Iwould think.
Mr. Hernandez:  I completely agree with that statement. Mr. Walker:  I agree.
Ms. Weil: An additional thought, and this is kind of for both, is that with the gym expansion and moving all the equipment in here and then moving it back once it's done, can we work something out that we're not going to get hit with thousands of dollars in extra fees to move everything twice and set it up?
Mr. Hernandez: We already got a proposal from the current vendor so the part that we can ensure if the Board were to move towards that direction is what would be the cost for this other vendor, and I don't think that's going to be an issue.
Ms. Weil: Well, that's what I want to know, Ijust want make sure everybody is taking that into account.
Mr. Hernandez: We are, and keep in mind in order for them to be able to fix it, they need to know that regardless to be able to go ahead and disassemble the entire part, and move it as parts, so if they don't know to disassemble and move it over here, I would be drastically concerned of using them.
Ms. Weil: Yes.
Mr. Hernandez: So, on the contrary, is that by asking them, it's kind of ratifying on our side that we're picking the right vendor.

17

Ms. Genther: I would be a little concerned about having the one company, our existing company move the equipment knowing that they're being terminated.
Mr. Walker: Well, I'll say this, the new company would start in January, the odds of the equipment being moved prior to January, are very slim.
Mr. Hernandez: Not only that, I have already said, it does not make sense until we have the vendor, the permit and everything set to touch anything we have done. Keep in mind, we have been talking for over a year of moving the equipment over to this side, what if we would have not enough time, we will be limited to the small room that many people didn't like, and we will have an empty area that now we don't have anything to do, and therefore, I don't anticipate that we will be ready to move that equipment until January of next year.
Ms. Genther:  Are we still taking rental agreements for the grand room? Ms. Garcia:  Yes.
Ms. Genther:  Ok.
Mr. Walker:  We shouldn't be.

Mr. Hernandez: Ms.  Genther:
shouldn't.
Mr. Hernandez:

We kept it open.
Right,  and  we  kept  saying,  well  maybe  we  should,  maybe  we

Right, the instruction that we gave to Alex is that, it will not be until

we are certain when the permits are ready and so on that we're going to be cancelling. Now, if anyone is trying to book anything for January, February, March, let me know ahead of time because the likelihood for us to be moving it hopefully is increasing.
Ms. Garcia:  Right, and I think we have up to November as of right now, I have not even gone into the next year for reservations or anything.
Ms. Weil:  Nobody's has inquired about December yet?

Ms. Garcia:
Mr. Walker: Ms. Garcia:

No.
Well, we're good for December if someone inquires right, no problems? Yes.

Ms. Weil:  Yes, we're good for December.
Ms. Genther:  Except for when we have our event. Mr. Walker:  Right.
Ms. Weil: Well, I think she knows that.

18

Mr. Hernandez:  Perfect, what else do you have? Ms. Garcia:  Ok, so we're good enough for now?
Mr. Hernandez:  What does the Board want to do with the request, do you want to terminate the existing vendor?
Mr. Walker:  I want to terminate them and move to the new vendor.

Mr.  Hernandez:

Ok, so the first  action would  be a motion to terminate  Fitness

Solutions, and legally you cannot enter into a contract until you have extinguished the first one you have.   So, a motion to terminate  Fitness Solution for gym maintenance service
agreement.

Ms. Steinerts:  And what would be the effective termination date be?
Mr. Hernandez: Now, the part that we were discussing for the technical matter is, when do you want to start the termination date, keeping in mind that is what's going to trigger the 30 day notice. I would think, and my recommendation to the Board would be to do it at the end of November so that the termination date would be at the end of December, and then we start coordinating with this new group so that at the beginning of January, they are the ones taking control of it.
Ms. Weil:  Yes.
Ms. Genther: I'm in agreement with that.
Mr. Walker:  At the beginning of January did you say? Ms. Hernandez:  Yes.
Ms. Genther:  So, the one we have gets terminated at the end of December.
Mr. Hernandez:  So, just for the heck of an example, the termination letter will read that it will be done on November 30th and it's going to give them until December 31st?
Ms. Weil:  Yes.
Mr. Hernandez:  I will be checking the calendar to make sure that it's something that is appropriate.

19

On MOTION by Mr. Walker seconded by Ms. Genther with all in favor, authorizing staff to terminate Fitness Solutions Maintenance Service Agreement for the gym equipment was approved.

Mr.  Walker:

And  this  is  a  subjective  question  but,  do  you  think  that  the  new

company will solve things like, for example, I had to go on to 3 different elliptical machines until I found one that didn't make loud noises. I mean, I don't know, and it seems to me you would inspect, you would try and use the equipment to do an inspection, and then you would then say, oh it makes a loud screeching noise, we're going to fix it.
Ms. Garcia:  That's true.
Mr. Hernandez: There are two separate issues, one is the maintenance contract, that's what we have with them, and the other one is having a vendor provide any particular repairs to a specific machine. What I would  do in that particular case is, let them know exactly what machine it is, get me the price, and we'll just deal with them as of that being extra to the contract. It has nothing to do with the maintenance agreement, it will be just for that machine, and it will be resolved.
Mr. Walker:  Ok.
Mr. Hernandez: The next part that will need to be done at this point is, based on the presented proposals, we have Fitness Equipment Technical Support & Services, Inc. who has provided two different proposals to provide monthly maintenance to all the gym equipment at a cost of $295 per month for a total of $3,540 and please let them know we are sales tax exempt entity, because they had taxes on their proposals.
Ms. Genther: I had noticed that as well. I want to point out also that on the back of the second proposal, the one for the every other month, it's specifies what their scope of work would be, and I was happy to see that, and it seems to be thorough but again, I'm not the gym expert.
Mr. Hernandez: So, if the Board is in agreement, a motion to approve the presented proposal by including and authorizing the District to prepare an agreement, and enter into
an agreement and the appropriate officials to execute it.

Ms.  Genther:

I would make a motion to approve the proposal for contract #C-

21910549 which is the monthly contract.
Mr. Hernandez: Correct. Ms. Weil:  Yes.
Mr. Hernandez:  And it's for the total amount of $3,540.
Ms. Genther:  Correct.

Mr. Hernandez:  What else?
Ms. Garcia: The last thing is from BrightView. We have the estimate to shape the trees, just to give them a better looking shape, not so they're looking so wild in the back area and in the front area of the clubhouse, and it's going to come out to $4,800. I think the next time it's done it won't be until sometime next year, but I think right now in order for the clubhouse to look a little more presentable with the trees we should do this now.
Mr. Hernandez:  Didn't we pay them for trees like 2 or 3 months ago?
Ms. Garcia:  Palm trees.

Mr.  Hernandez:

No,

remember  signing  for  BrightView  all  the  trees  for  the

clubhouse for the trimming.
Ms. Garcia: I don't recall that.
Mr. Hernandez: When I asked that to Jose, what he was saying is, oh yes it was being done but now it's being asked for something extra, so that's what I'm asking.
Ms. Garcia: No, I do not recall that off the top of my head by I can look into it, and bring you that at the next meeting, but the palm trees, yes, the palm trees have been touched, but the other trees, like the oak trees, have not been touched.
Mr. Hernandez: No, that's not true because how did they do all the lighting for the parking area?
Ms. Garcia:  For the parking lot area, I'd have to look into it.

Ms.  Genther:

Or that  may  have  been,  excuse  me  Luis, we  may  have done  a

specific thing for them to trim only around the lights.
Mr. Hernandez: But I remember signing something that it was all the trees within the clubhouse area. Now, when I asked Jose, he didn't deny the fact to be signing that, and what he told me was, ok now we're being asked for something additional.
Ms. Garcia:  I would have to look into it more before I answer.

On MOTION by Ms. Genther seconded by Ms. Weil with all in favor, accepting proposal #C-21910549 from Fitness Equipment Technical Support & Services, Inc. for the total amount of $3,540 for maintenance gym equipment services and authorizing staff to prepare an agreement and authorizing the proper District officials to execute the document as stated on the record was approved.

Mr. Walker: Well, who should be involved in this, would this be something you would  handle?
Ms. Garcia:  No, I don't believe.
Ms. Weil: Ok, then this will be tabled until we get that answer. Mr. Hernandez: Yes, let's table it until we get the final answer. Ms. Garcia:  Ok, so we'll discuss it at the next meeting.
Mr. Hernandez: Yes, not only that if you get me the confirmation of what was being done or not, I will help you to define it.
Ms. Garcia:	Ok.
Mr. Walker: Just to tie in and this is sort of related or not, what about the divider between the parking lot and the clubhouse, where are we on that?
Ms. Garcia:  To fill in with the plants? Ms. Genther:  No.
Ms. Weil:  No, the walkway.
Ms. Garcia: Oh, the walkway, we are working on that with Henry so once I get the information on that I will bring that back to the Board.
Mr. Walker:   Well, I have to say again, it's an eyesore, it really looks bad and why don't we just do it, or what's holding us up?  Does anybody know why we're being held up?
Mr. Hernandez: Keep in mind that you had Halloween that took place two weeks ago, so people were kind of concentrating on that but, it's not how difficult it is, it's having the time to do it, but I think that it needs to be addressed.
Ms. Garcia:  Ok.
Ms. Weil:  Yes, we'll have to approve the cost to do it all.
Mr. Walker: Because I looked at it last night and I said to myself, I'm going to go to Home Depot and buy some river rocks and put it down, and then I said to myself, the cameras would see you but, it's not a big deal. If you want to do plants, it is a bigger deal, but I mean to make it look nice, it's not a big deal.
Ms. Genther: Is it possible for right now to get some river rock and we'll worry about the access points later, we had talked about having two access points walking through there  but in the meantime could we just  get  river rock to fill in enough to make it look
prettier because we are in the holiday season.

9

Mr. Hernandez:

If the  Board will allow me, and  in the  past there was  a similar

solution, that if the Board allows me up to a certain amount like about $3,500 or $4,000, something of that nature, that I have discretion to take action for it.  I wouldn't think that this is going to exceed that cost, so rather than us going back and forth, let me get find out what the price is, get it done, and if the Board doesn't want to ratify it, then I will deal with it.
Ms. Genther: And that's what I was saying, at least as far as, if we want to decide later about, oh we want this particular stepping stone, we can do that down the line but at least we can make it look prettier.
Mr. Hernandez: It's something that could be done so that the improvement is taken care of if the enhancement or what has been done requires additional discussion, it will be done.
Mr. Walker:  Excellent plan.
Mr. Hernandez:  Ok.  What else?
Ms. Garcia:  Ok, the last item that's not on the agenda, is the flyer for the Christmas
event.
Ms. Marti: I have something, we did send the request yesterday to our department, and he's off on Fridays, and he is putting winter wonderland on the top, and he will be at Oasis and East Homestead, he's moving that to the center, right at the bottom of the winter wonderland because that was requested yesterday.
Ms. Genther:  Thank you, and that wasn't just me, that was also Laurie. Ms. Marti:  Thank you.
Mr. Hernandez:  As reminded by our counsel, take the word "Christmas" out. Mr. Walker:  Right.
Ms. Genther:  Yes, it should say holiday carolers.
Mr. Hernandez:  Yes, we want to be politically correct.  Anything else? Ms. Garcia:  I have nothing.
Ms. Genther:   This  looks good, I did check the date, the date is correct, and it's
pretty.  I have nothing else for the club manager.

Mr. Hernandez:	Alright moving on, the next item you have is the field manager
report, which has been presented.  We do have some issues with the entrance on 152nd

that Christmas Designerss have been working on, we don't know why the lights are coming on and then shutting off again but they're working on it.
Ms. Weil: Yes, one monument was on, and then the other 3 were off when I came home the other day.
Mr. Hernandez: Correct. As you will see in the field report, and I asked it to be highlighted so that I would not forget, there are some items that are required to have some actions from the Board. One of those is the Belize community was pending to get a tree replaced that came down as part of the last hurricane and nothing was being replaced or installed pending on some work that needed to be done for the cameras and so on at the entrance. At this point the tree that we recommended, a proposal was presented, and if I'm reading this right, the total price would be $3,201.74, it's proposal #7070624, and that includes the sylvester palm that would be 8' to 9', and what would be the cost  for installation and getting it ready to be set in that particular area. Even though it may be pricey I do want everybody to recall that it's not being done for every subdivision, it was already planted throughout the entire community, different plants and trees,  but this one was just pending to have the ok from the subdivision, and that's why we're coming back for consideration of this item.
Ms. Genther: Right that this was the result of the damage from Hurricane Irma, and we had already restored the rest of the community.
Mr. Hernandez:  Correct.
Ms. Genther: I did want to say also, specifically about that palm, we have these same palms in the median that are just to the east of the Belize entrance, and so it kind of ties in with that, it should look pretty to have that tree, and none of us could see putting in a hardwood tree, one that would flower, first of all they're messy, and then it's just a small
area for the root system, so a palm was the way to go was the consensus.

Mr.  Hernandez:

So,  with  that  enforcement  and  the  reason for  this  tree  to  be

presented, if the Board is in acceptance, I just need a motion accepting the proposal from
BrightView that I just read.

Mr. Hernandez:  The lakes.
Ms. Weil:  This is disgusting, this picture around the lake.
Mr. Hernandez:	It is, and it's the part that sometimes when you allow for certain materials to grow, and then you come and you treat them, you have what you're seeing

now.

The  truth  being  said, the first  concern  is that  it took  place  in an  area where  a

homeowner had come and said that they were paying someone to spray around, so the first concern when those pictures were being taken was to ensure who had been doing that. The part that I can say at this point is that the lake bank company, Eco Blue accepted that they have been the ones spraying and what you're seeing is the effect of the service that they provided.  This overgrowth, I have gone over with them within the last 3 months,
and it was just getting out of control, and what they did is they just sprayed it.  I personally

went  to  inspect  the  lake  yesterday,  and  it  has  improved.

So, what  you  see  here  is

approximately 2 weeks after the treatment, and the treatment takes approximately 3 to 4 weeks to take it down, so before Thanksgiving that will be completed gone.
Ms. Genther: I would just like to say, I find it really peculiar that in all of the lakes that we have, and all the years that this company has been taking care of our lakes, that this is the only place, and the only time that we've had a die off like this, so I think you need to keep an eye on what's going on over there because it is also in the field manager report, that it says, and I will quote, "it was mentioned that part of the vegetation sprayed", so that was made by Eco Blue. Wilfredo from Eco Blue apparently did not take responsibility for all the area that he sprayed, but just part of the area, so I think we need to keep an eye on
it.

(At	this   point	several	people	were	talking   at   one	time,   and   no	one conversation could be heard)

Mr. Hernandez:	In an effort to try and create an ecosystem, you allow for certain
type of vegetation to grow, and part of the problem that we're having in this particular lake

On MOTION by Mr. Walker seconded by Ms. Weil with all in favor, accepting proposal #7070624 from BrightView for the total amount of $3,201.47 for replacement and installation of a 8' to 9' Sylvester palm on the east side of the Belize entrance as stated on the record was approved.

is that the growth was getting out of control but why they let it go for that long is part of my question. So, in an effort to try to move on with the meeting, the part that I want to attest to the Board is that GMS is paying close attention to all the lakes to ensure that what is being done provides a result at least of what the experts are telling us that is taking place. So, if they come and they tell me, I'm going to be spraying, and this is going to be done, and in 4 weeks this is going to happen, I will follow that and trust the statements that are being made. Right now, the part that gives me some relief is that rather than saying, oh I didn't even touch that lake, then I would  have a complete different concern, but they do agree that they did some spraying of that area. Whether anything else was being done or not, I don't know, I cannot certify that, but since the time of the statement that was presented at the last meeting, we're paying close attention to the lakes.
Ms. Genther: And as I said, for me it just seems peculiar that it was this one area, actually there's a part of the lake by Mirage that we can't see on our drives, it's because that lake is kind of a dog leg, so there's that far area that we can't see when we're on the drives but, other than that, maybe Bali would be able to see it.
Ms. Weil:  And I brought this up because it just shocked me.
Mr. Hernandez:  So, once again we continue to be paying attention to it and we will
see.
Ms. Weil: Ok, and you're following up on page 4?
Mr. Hernandez: The owner of Capri, yes. What took place is, there was a certified letter being sent, and as I was reviewing it to start taking action, it was not sent to the latest owner as per Miami-Dade County, so what I did to correct that is I revised, I dated it as of November 1st and we're following up to make sure, as of yet they have not moved that palm, but they will end up moving it. So, I'm just giving it a little bit more time and the benefit of the doubt.
Ms. Genther: Could somebody tell where that bottom picture on page 4 is, where that's been taken?  I can't figure out where that is, the large picture at the bottom on page 4.
Mr. Hernandez: It's People's Choice cleaning, but I don't know what area, it's by the fountain, it's by Fiji area because you can see the fountain.
Ms. Genther:  Oh, I do see the fountain, ok.

Mr. Hernandez: Unless anyone has any questions in regard to the field manager's report, yes ma'am?
Ms. Genther: Just a comment, I had reported at our last meeting that we had an issue with some of our flowering trees, the hardwood trees that we planted after Hurricane Irma, and we have two different vendors in the community that are landscape vendors, and we are having our first, that I'm aware of, we're having our first issue, somebody went to the trees and cut a lot of the branches off several of the trees, and neither vendor is taking responsibility for that, and I'm just a little concerned. So, what was cut off were the parts where it looked like there was something wrong with the trees, and one vendor says, well we don't use machetes and clearly these were not clean cut, some of the branches are actually split which is not good for the tree. Anyway, we don't use machetes, and the other one said, no we don't do that either, so I'm just reporting that and putting it on the record.
Mr. Hernandez: And that's perfectly fine but, just for the record as well, this is the first that I'm hearing of that, so let me get involved with it.
Ms. Genther: Ok.  I mean, I don't know, I just want the trees to survive, I want them to be healthy and Iwant them to thrive, that's my goal.
Mr. Hernandez: There was a discussion between the two vendors, and those kinds of games should not be played, so there are two people who need to give the answers.
Ms. Genther: Thank you, so I was just reporting that. I also wanted to report that after many years of struggling with the place between Pacific Blvd. and the parking lot to the clubhouse, where the homeowners continue to walk through and they trample the bushes and move the bushes and everything, well that area has gotten wider and wider over the time, and I asked about that two weeks ago on the drive, when Vince from BrightView was on the drive with us, and I said look, maybe we want to tighten that up a little bit, and he said, no look, there are plants there but the people keep trampling on the plants, so if the little plants on the side are allowed to grow up, it will tighten in, so I'm just passing that information along. I don't know what the solution is, they did have some signs there at one time, but the signs get moved all around.
Mr. Hernandez:  Plant something really big there.
Ms. Genther:   Well everything  is in triplets there,  maybe put quadruplets,  but it's
gotten really kind of wide, and I'm glad it's there, but the people of the community do use it, but it's gotten wide.   Ok, another thing is we apparently had 3 holiday wreaths placed by

COi on the pool side of the clubhouse, up by the windows, and they were taken down for the Halloween event and COi came and took them down.
Ms. Garcia:  They were never put up.
Ms. Weil:  Oh, they were never put up, ok.
Mr. Hernandez: I was informed of that yesterday, and the statement that I received from COi was different, they came and they installed everything.
Ms. Genther:  Maybe we didn't have it in our list then.
Mr. Hernandez: I don't know but that's the part that I was talking to her, because part of my concern is that the District received some savings for the fact of allowing them to start it before the time, so if anyone asked them to remove anything from what was supposed to be installed, it may mean an additional cost for us, right now, number one. Number two, when I was talking to Christmas Designers, the part that I got from Joe is everything was done. When that item had been mentioned by Alex yesterday, what I told her was to call Joe and let me see if there is a problem, but I hope there is no problem.
Ms. Genther: I do recall having the wreaths there in years past, it's just possible they were not in our project for this year, and I don't know off the top of my head.
Mr. Hernandez:	I don't know either, and before we try to start a fire, let her define
that.
Ms. Garcia:  I'm done meeting everything today, so today I will reach out to him.
Ms. Genther: And for the record, Alex is not the one who mentioned the wreaths to me, I got that from out there in the world that I travel in.
Mr. Hernandez: And despite of that, and that not being the area of concern, the part that I can address is that when the item was being mentioned to me, action had already been taken, but we have not received the response from the vendor.
Ms. Genther:  Ok.
Mr. Hernandez: If that was excluded she will notify us, if it is that they didn't put it up for whatever reason, we will try to correct it but, at the same time, part of what I was telling her is that as long as we continue to have the contract the way we have it, they need to come and install whatever they need to install, even if that means that we need to make
them fix all of our arrangements for the holidays.

9

Ms. Genther: I would actually like to maybe request that if it's not in our contract, depending on how much it would be to have those 3 wreaths added, they were nice having them on the pool side, so if we could get them added in.
Mr. Hernandez:  They were installed, oh you mean to add it if it's not in the contract? Ms. Genther:  Yes, if they weren't in the contract that we could add them in.
Mr. Hernandez:  I will get with him, don't worry. Ms. Genther:  Ok.
Mr. Hernandez: If it were not in the contract, and since people are noticing those, let me see what needs to be done but let me define what the problem is.
Ms. Genther: Ok, not a problem. I have one other item, after much struggle with our Board through the years, we finally settled on natural colored mulch, and last Tuesday on the drive we were driving by and mulch was being installed, and it was not natural color, it was the dark brown. So, they had not gotten far, and so that was stopped, they raked up some of it, I think they did it and by the way that day my thermometer was reading at 91 degrees, so it was not a fun thing for them to have to do but, I'm just commenting, but I do want to make a comment, I happened to see someone out and about, a resident, and he prefers the  natural  mulch,  so we  now  have  it from  a  resident,  it's  not just  the  Board
members.

Ms. Weil:

I got the feeling that brown mulch is still being put out, they're  doing

Mediterranean today, and I could be wrong but I thought I saw it.
Ms. Genther: Did it look like it was the dark brown? I'm asking because Vince had called back while we were still on the drive and he said he thought they would have it within 2 days, that they would have the natural color within 2 days.
Ms. Weil: Well, because I saw either yesterday or the day before that they were doing this area here also, they had the bags out, stacked up and stuff along the clubhouse.
Ms. Genther:  Well, that's where we stopped them.
Ms. Weil:  But now they're doing Mediterranean today.
Mr. Hernandez: Let me tell you the part that I know, there has been a conversation with Jose Cepero from BrightView where the specifically, the instruction is that the mulch needs to be natural in color. So, if anything different than natural color has been installed, BrightView will have to exchange it for natural color.  There was a misunderstanding when
an  employee  from  BrightView  misunderstood  and thought  that we  wanted  to  continue

doing the brown mulch, but that was corrected.   So, if anything different is installed, it will be corrected.
Ms. Weil:  Ok.
Mr. Hernandez:  Anything else?
Ms. Genther:   That's it on the field report, I have one other thing beyond that, and it's not a bad thing, but it's once we get into the finances.
Mr. Hernandez:  Ok, when we get to the finances.  Steven, anything that you want to
say?
Mr. Walker:  No.

Mr. Hernandez:  As for the manager's report, there are only two items that I want to remind the Supervisors  of,  number one  is that there was  a section of palms that were
missing from the pruning that needed to remove all the seed pods, and those will be done

soon.

The  second  item that  I want  to  remind  Supervisors  is that  the  November  18th

meeting, unless we have other plans, and everything has been given, we will be having the meeting, but I'm hoping that we will be able to cancel it, not because I don't want to see the Board, it's just because it just means that we will not have any reason to have the meeting.
Mr. Walker:  Did you say you hope we cancel?
Mr. Hernandez:   If we cancel, that means that all the plans have been given to the
city.
Mr. Walker:  Ok, right.
Mr. Hernandez:  So, not having a meeting will be a good thing.  Unless anyone has any other questions for me, we can move on to the financials.

Ms. Weil:  I have one question on the financials. Mr. Hernandez:  Yes ma'am?
Ms. Weil:  There is an item for Spectrum Paint, what is that?
Ms. Genther:  There are two of them.

Ms. Weil:  Yes, well there's a couple of paint ones but I don't know what Spectrum Paint is.
Ms. Genther:  I know that they've been touching up the baseboards. Ms. Weil:  Yes, so on page 3 for $289.53.
Ms. Genther:  That's from October 11th, and I think there was another too, yes there was a second one on the very bottom of page 4.
Ms. Weil:  Yes, for another $140.
Ms. Garcia:  Ok, that has to be with the clubhouse.
Ms. Weil:  But wasn't there also other paint things for Spectrum. Ms. Garcia:  I'm trying to look for everything before I answer.
Ms. Genther:  I don't remember seeing other paint items but I could be wrong.
Ms. Weil:  I could be wrong too.

Ms.  Garcia:

Ok,  so  this  one  for  $289  is  paint  that's  being  used  here  in the

clubhouse for baseboards and walls.  Then the other one was for the booths and the glow in the dark paint that was in the actual haunted house.
Ms. Weil:  Ok.
Ms. Garcia:  And I still have a good amount of all of that as well. Ms. Weil:  Ok.
Mr. Hernandez: Alright, with that being said are there any other questions in regard to the financials?
Ms. Genther: Well, I have a comment. If I read this correctly, and let me see if I can find it, the 2013 Bonds, and I don't know where it is in here, but that's  getting close to maturing, if I'm not mistaken.
Mr. Hernandez:  The 2013, no that would be 2043 for 30 years.
Ms. Genther: No, wait a minute, there's one that's just about due to come up. Ok, there's one that the amount has really shrunk dramatically, am I right on that?
Mr. Hernandez: The one that has shrunk is the 2011 B, that's the one that is paid by the developer as they are selling units.
Ms. Genther:  Ok, that must be it, so we'll say that's it. Mr. Hernandez:  That one matures in 2021.
Ms. Genther:  And that, if everyone realizes, all that's left on that are the homes in
Barbados if I'm not mistaken.

November 8, 2019

East Homestead CDD

Mr. Hernandez: Not necessarily, I will have to see the May book to see what units were supporting the B Bonds.
Ms. Genther: Ok, but my point is this, the Isles of Oasis is almost fully built out now, and so that is going to go away soon.
Mr. Hernandez:  Yes.
Ms. Genther: That's the point I'm trying to get to, so it's the 2011 B.
Mr. Hernandez: And I think that you are highlighting a very interesting point, yes, the community is getting to the point that it will be fully and completed done, so we're close to that.   So, unless you have any other comments, or other Supervisors comments on the
financials a motion to approve would be in order.

SEVENTH ORDER OF BUSINESS

Supervisors Requests

Mr. Hernandez:  Are there any Supervisors requests at this time?
we can move to the last item.

Not hearing any,

EIGHTH ORDER OF BUSINESS

Adjournment

Mr. Hernandez:

Is there a motion to adjourn the meeting?

32

On MOTION by Ms. Weil seconded by Ms. Genther with all in favor the meeting was adjourned.

On MOTION by Ms. Weil seconded by Ms. Genther with all in favor, the Check Run Summary and the Balance Sheet and Income Statement were approved.